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Cokinos | Young · 3 weeks ago

Senior Executive Administrative Assistant

Greater Houston

Full-time

Hybrid

Senior Level, Lead/Staff

8+ years exp

Cokinos | Young is a well-known firm specializing in construction law and offering a broad array of legal services. The firm is seeking a C-level Senior Executive Assistant to support the Chief Executive Officer and Managing Partner, involving a blend of litigation support and administrative responsibilities.

Law EnforcementLegalProfessional Services

Comp. & Benefits

Hiring Manager

Laura Leija

Responsibilities

Provide comprehensive administrative support to senior litigation attorneys and firm leadership

Oversee and maintain complex calendars, scheduling court appearances, hearings, depositions, mediations, and trials efficiently

Prepare, proofread, and format various legal documents, including pleadings, motions, discovery papers, subpoenas, correspondence, and exhibits

Coordinate and proficient in efiling of documents with state and federal courts

Monitor litigation deadlines, statutes, discovery timelines, and court rules to ensure compliance

Maintain and organize both physical and electronic case files systematically

Liaise with courts, opposing counsel, clients, vendors, and experts to facilitate smooth communication

Assist in trial preparation, including organizing exhibits, binders, witness lists, and logistical details

Handle confidential and sensitive information with utmost discretion

Manage travel arrangements and expense reports for attorneys

Draft and oversee correspondence and internal communications

Support client intake processes, engagement letters, and conflict checks as required

Accurately maintain and enter billable time entries for attorneys

Communicate effectively with clients and colleagues to foster strong relationships

Assist with trial preparation and conduct relevant research

Transcribe, prepare, edit, and proofread legal documents and communications effectively

Organize legal documents in the document management system for easy access

Prepare outlines for documents, such as motions and petitions

Schedule court hearings, depositions, and other legal proceedings promptly

Maintain the attorney calendars with precision

Source and verify crucial case intelligence as needed

While familiarity with construction law and liens is a plus, it is not a requirement

Answer phone calls and emails professionally, take notes/messages, and redirect them when appropriate

Keep accurate financial and payment records and financial spreadsheets

Coordinate work with other staff members as needed

Qualification

Microsoft Office SuiteLitigation experienceLegal terminology knowledgeDocument management systemsNotary Public certificationClient serviceOrganizational skillsCommunication skillsAttention to detailTime management