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Tucson Medical Center · 2 weeks ago

Program Coordinator THMEP

Tucson, AZ

Full-time

Onsite

Entry, Mid Level

2+ years exp

Tucson Medical Center is seeking a Program Coordinator for their residency and fellowship programs. The role involves coordinating educational activities, providing administrative support, managing recruitment processes, and ensuring compliance with institutional policies.

Health Care

Responsibilities

Provide day-to-day administrative and operational support to the Program Director and residency program

Coordinate meetings, agendas, minutes, reports, and data for the Residency/Fellowship Program Committees

Manage recruitment processes: review applications, schedule interviews, communicate with applicants, and maintain ERAS

Maintain program documentation: ACGME applications, accreditation surveys, GME Track, credentialing, and personnel records

Support onboarding and orientation for new residents, fellows and medical students

Coordinate in-training exams, faculty development, scholarly activity, and wellness initiatives

Oversee budget planning, financial tracking, and justification for resident/fellow funding

Develop and maintain program materials, including brochures, forms, and website content

Plan and coordinate program events (e.g., welcome events, journal clubs, and graduation)

Supervise temporary administrative staff as needed

Serve as liaison with internal departments, affiliated hospitals, and external agencies

Ensure compliance with institutional and regulatory policies

Handle general office functions, including calls, walk-ins, and ongoing projects (e.g., digitizing records)

Performs related duties as assigned

Qualification

Program administrationBudget preparationComputer managementData analysisVerbal skillsCultural competenceHuman resources knowledgeWritten skillsCollaborative workOrganizational abilities