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Studio in a School · 2 weeks ago

Associate Program Manager, Arts Internship Programs Operations

New York, NY, US

Full-time

Hybrid

Entry, Mid Level

$64K/yr - $66K/yr

2+ years exp

Studio in a School is seeking an experienced and collaborative professional for the Associate Program Manager, Arts Internship Programs Operations role. This position involves overseeing and supporting the operations and project management of multiple internship programs, focusing on systems management, workflow planning, and cross-team coordination.

Child CareEducationHigher EducationNon ProfitSecondary Education

Responsibilities

Lead coordination of activities across multiple Arts Internship programs

Develop, monitor, and maintain program workplans, calendars, timelines, and trackers for all phases of the program cycle (recruitment, selection, placement, training, and evaluation)

Coordinate planning for and completion of project milestones in collaboration with Program Managers, cultural partners, and internal departments

Report on progress, blockers, and upcoming priorities to keep the team informed and aligned

Develop strategies and utilize project management tools to improve communication, accountability, and monitoring for efficiency and quality

Support internal HR and compliance processes, such as ensuring required documents are submitted, youth employment standards are met, and participants are eligible to work

Assist in approving timesheet entries for instructors and mentors; ensure timely review and approval

Coordinate and execute contract agreements for consultants and seasonal staff

Support timely review, approval, and processing of invoices, check requests, and program-related expenses in collaboration with Studio administrative staff

Manage supply orders and vendor relationships for program materials and logistics

Contribute to budget tracking and documentation as assigned

Collaborate with other BAI staff to support data collection and documentation, including intern surveys, attendance, and activity logs

Manage data collection related to applicant tracking and program evaluation, including assignment tracking and surveys

Manage program attendance, assignment completion, and engagement metrics for cohort tracking and evaluation

Maintain accurate records for worksites, organizational partners, vendors, schools, and students; update contact lists and workplans regularly

Ensure consistent follow-up and documentation of activities and attendance

Lead scheduling, coordination, and day-of logistics for program meetings, trainings, orientations, and evaluations

Lead operational planning for key events such as interview days, orientations, graduation, site visits, cultural excursions, and final presentations, including transportation, meals, space bookings, and materials

Contribute to smooth intern selection and season staff/partner (mentors, vendors) hiring processes

Other responsibilities as assigned

Qualification

Arts AdministrationProject ManagementCross-team CollaborationData CollectionWorkflow Software ProficiencyOrganizational SkillsCommunication SkillsSelf-motivation

Required

Bachelor's degree in arts administration, education, nonprofit management, or a related field

2+ years of experience with project management, preferably in arts education, adept at cross team collaboration, and passionate about youth development

Proficiency using project management or workflow software (e.g., Asana, Airtable, Google Workspace, MS365, Microsoft Planner, Monday.com, or Trello)

Commitment to the mission of Studio in a School

Excellent organizational skills, including the ability to set priorities and manage projects simultaneously, oversee and track work details and respond flexibly to changes

Strong work ethic with an appreciation for deadlines. Adherence to project plans and following through

Self-motivation, assertiveness, positive demeanor, and willingness to work in a collaborative team environment

Excellent written and verbal communication skills

Benefits

Generous paid time off

Medical/Dental/Vision/Life Insurance/Disability Insurance

Pre-tax Flexible Spending Accounts (FSAs) and Commuter Benefits

403b Retirement Plan

Aflac supplemental benefits

Employee Assistance Program (EAP)

Company

Studio in a School

The mission of Studio in a School is to foster the creative and intellectual development of New York City youth through quality visual arts programs, directed by arts professionals.

Founded in 1977

New York, New York, USA

11-50 employees