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Studio in a School · 2 weeks ago

Associate Program Manager, Teen Arts Internships Implementation

New York, NY, US

Full-time

Hybrid

Entry, Mid Level

$64K/yr - $66K/yr

2+ years exp

Studio in a School is seeking an experienced, enthusiastic, and collaborative professional to join as the Associate Program Manager for Teen Arts Internships Implementation. The role involves planning and executing a paid internship program for NYC public high school students focused on career readiness, college preparation, and arts engagement, while also supervising a team of mentors during the summer internship program.

Child CareEducationHigher EducationNon ProfitSecondary Education

Responsibilities

Work collaboratively to execute against program timelines and workplans for the summer and school year programs

Support program evaluation data collection in partnership with the APM, Operations and the Director of Internships

Support all aspects of pre-program planning, including:

Develop prospective intern and worksite outreach plans

Create recruitment materials and representing Studio at recruitment events

Contribute to the intern application design and managing the application platform, including providing troubleshooting and tech support to student applicants

Organize the application review process and participating in interviews

Collect information on available worksite projects

Organize the process to make successful matches between interns and worksites

Contribute to the hiring process for part-time, seasonal staff (mentors); responsibilities include the collection and organization of hiring paperwork

Coordinate plans for workshops and cultural excursions

Communicate with instructional vendors

Prepare for worksite, Mentor, and intern orientations, e.g. creating materials and agendas, contributing to training plans, supporting training delivery, gathering necessary HR information

Run a process to identify Summer interns and worksites who will continue through the School Year program

Ensure smooth execution of the program throughout the year, including:

Supervise part-time seasonal staff (mentors) who are the primary intern-facing support staff

Serve as a day-of contact / support for PD workshops and cultural excursions; ensure these programming days are high-quality experiences for interns

Facilitate components of orientations, intern PD workshops, and/or cultural excursions (in alignment with APM background and skills)

Ensure proactive communication of program details among all stakeholders

Escalate issues and support troubleshooting as needed

Ensure interns receive effective advising (e.g., resume and cover letter guidance) from mentors, organizational partners, and worksite supervisors

Assist in approving timesheet entries for mentors and interns; ensure timely review and approval

Conduct research to support continuous program improvement (e.g., prospective worksites, high school connections, vendors, etc)

Other responsibilities as assigned

Qualification

Program coordinationYouth developmentProject management softwareArts administrationNonprofit managementCommunicationOrganizational skillsTeam collaborationSelf-motivation

Required

Bachelor's degree in arts administration, education, nonprofit management, or a related field

2+ years of experience with program coordination and comprehensive understanding of youth development

Proficiency using project management or workflow software (e.g., Asana, Airtable, Google Workspace, MS365, Microsoft Planner, Monday.com, or Trello)

Commitment to the mission of Studio in a School

Self-motivation, assertiveness, positive demeanor and willingness to work in a collaborative team environment

Strong work ethic with an appreciation for deadlines. Adherence to project plans and following through

Excellent organizational skills, including the ability to set priorities and manage projects simultaneously, oversee and track work details and respond flexibly to changes

Excellent written and verbal communication skills

Benefits

Generous paid time off

Medical/Dental/Vision/Life Insurance/Disability Insurance

Pre-tax Flexible Spending Accounts (FSAs) and Commuter Benefits

403b Retirement Plan

Aflac supplemental benefits

Employee Assistance Program (EAP)

Company

Studio in a School

The mission of Studio in a School is to foster the creative and intellectual development of New York City youth through quality visual arts programs, directed by arts professionals.

Founded in 1977

New York, New York, USA

11-50 employees