TTGI · 3 weeks ago
Administrative and Operations Analyst (Aviation Project Office)
Huntsville, AL, US
Full-time
Onsite
Senior Level
5+ years expTTGI is a company that values its employees and promotes growth in various areas. They are seeking an Administrative and Operations Analyst to provide direct support to executive-level Division and Branch Chiefs within an Aviation Project Office, ensuring efficient organizational operations.
AdviceLogisticsMechanical EngineeringTraining
No H1B
U.S. Citizen Only
Responsibilities
Independently execute recurring office procedures and perform a broad range of administrative functions in support of Division‑level operational requirements
Maintain a responsive, collaborative working relationship with executives and staff to support daily operations and organizational priorities
Communicate urgent or significant issues to Government leadership and carry out directed actions
Track deliverables and suspense dates, prepare briefings, and liaise with higher headquarters and senior Military and Civil Service personnel to provide status updates
Monitor progress on ETMS2 taskings and initiatives to ensure timely completion
Manage weekly Significant Activities reporting, providing concise updates on accomplishments, upcoming events, and action items
Prepare official correspondence in accordance with AR 25‑50 using Microsoft Office applications
Coordinate, consolidate, analyze, distribute, and track action items, suspenses, and required responses and briefings
Support travel planning and execution using the Defense Travel System (DTS) in accordance with the Defense Travel Administrator’s Manual
Draft documents for review, approval, and signature by senior leadership
Maintain appointment calendars and manage conference room scheduling
Support a variety of meetings and conferences, including scheduling, coordination, and facilitation of both in‑person and virtual engagements
Qualification
Required
Candidates should be motivated, organized, and responsive self‑starters capable of managing multiple tasks in a fast‑paced, evolving environment
The selected candidate will serve as an Administrative and Operations Analyst within an Aviation Project Office, providing direct support to executive‑level Division and Branch Chiefs to ensure efficient organizational operations
Responsibilities include coordinating meetings and conference room support, preparing official correspondence in accordance with AR 25‑50, managing travel documentation, and overseeing division operations and task tracking
The candidate must be able to balance competing priorities while consistently meeting all required deadlines
This position requires full‑time, on‑site support at Redstone Arsenal
Independently execute recurring office procedures and perform a broad range of administrative functions in support of Division‑level operational requirements
Maintain a responsive, collaborative working relationship with executives and staff to support daily operations and organizational priorities
Communicate urgent or significant issues to Government leadership and carry out directed actions
Track deliverables and suspense dates, prepare briefings, and liaise with higher headquarters and senior Military and Civil Service personnel to provide status updates
Monitor progress on ETMS2 taskings and initiatives to ensure timely completion
Manage weekly Significant Activities reporting, providing concise updates on accomplishments, upcoming events, and action items
Prepare official correspondence in accordance with AR 25‑50 using Microsoft Office applications
Coordinate, consolidate, analyze, distribute, and track action items, suspenses, and required responses and briefings
Support travel planning and execution using the Defense Travel System (DTS) in accordance with the Defense Travel Administrator's Manual
Draft documents for review, approval, and signature by senior leadership
Maintain appointment calendars and manage conference room scheduling
Support a variety of meetings and conferences, including scheduling, coordination, and facilitation of both in‑person and virtual engagements
Strong attention to detail with the ability to multitask in a fast‑paced environment
Proficiency in Microsoft Word, Excel, PowerPoint, Teams, SharePoint, and Outlook
Strong written and verbal communication skills with the ability to interact professionally with Government and contractor personnel
Bachelor's degree with a minimum of five years of relevant experience in executive‑level administrative or operations support, staff coordination, or a related role
U.S. citizenship required
Preferred
Previous experience in a government project office is preferred but not required
Active Secret Clearance preferred; candidates eligible to obtain a Secret Clearance will be considered
Benefits
Medical, Dental, and Vision Insurance
Company paid Life Insurance
Long & Short-Term Disability
401K matching with immediate vesting
Company
TTGI
Defense contracting services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Carl Duckett
Chief Executive Officer
Bob Woods
VP & COO
Company data provided by crunchbase