Twenty-Nine Palms Band of Mission Indians · 4 days ago
Accounts Payable Specialist II
Coachella, CA
Full-time
Onsite
Entry, Mid Level
2+ years expThe Twenty-Nine Palms Band of Mission Indians is committed to delivering a Five Star Experience to guests and team members. The Accounts Payable Specialist II is responsible for the accuracy and processing of accounts payable transactions, ensuring compliance with established guidelines, and maintaining strong vendor relationships.
CommunitiesGovernmentSocial
No H1B
Responsibilities
Provide outstanding customer service to guests and all other employees by exceeding our mission statement
Deliver our Five Star Experience to Guests and all Team Members by embodying our Mission Statement and Service Promise while adhering to department service standards. This entails consistency performing our service expectations of: Welcoming, Proactive, Seamless, Personalized and Valued
Ability to accurately process 200-300 invoices per week
Work directly with purchasing department, ensuring proper handling of purchase orders through the purchasing and accounting system interface
Review all invoices and check requests received for accuracy, appropriate level of approval and adherence to established guidelines
Code, and or verify coding on invoices and check requests ensuring proper placement of expenses in the General Ledger
Audit and verify employee expense reports for accuracy and adherence to company policies
Reconcile vendor statements on a monthly basis, at a minimum
Answer all vendor inquiries in a timely manner to maintain strong vendor relationships
Review vendor aging and cash requirements report, on a regular basis to ensure proper aging of invoices and timeliness of payments
Process all check runs in a timely manner
Ability to process and handle rush items in a professional manner
Maintain accounts payable vendor master files, keeping them accurate, and up to date to include, current W-9 forms for all vendors and accurate tax information in the system
Maintain current status with Gaming Commission regarding all vendor licensing requirements
Prepare analysis of accounts to determine month-end closing expense accruals as needed
Prepare various monthly expense schedules and month-end close reports as required
Prepare annual 1099 filing, ensuring accuracy of forms and electronic file submitted in accordance with current IRS requirements
Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS)
Present a positive image of the Tribal organization to its guests and vendors and to assist them as required
Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment
Perform any other duties that may be assigned from time to time
Qualification
Required
Must have a high school diploma or equivalent
Must pass periodic random drug screens
Must be able to pass background suitability investigation
Must obtain a Tribal Gaming License
Must obtain all other applicable certifications and licenses
Must provide proof of eligibility to work in the United States within 72 hours of employment
Preferred
One (1) year accounting certificate, from college or technical school preferred
Minimum two (2) years, work experience in Accounts Payable, or related accounting education highly preferred
Prior Casino or Hospitality experience preferred; experience with Infinium and MMS Accounting Software
Company
Twenty-Nine Palms Band of Mission Indians
Twenty-Nine Palms Band of Mission Indians is a government organization that provides tribal economic development services.
201-500 employees
Funding
Current Stage
Growth StageRecent News
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