University of Iowa Research ยท 2 weeks ago
Admin Services Coordinator - Finance
Iowa City, Iowa, United States
Full-time
Onsite
Entry Level
1+ years expUniversity of Iowa Research is seeking an Administrative Services Coordinator for their Finance and Accounting team. The role involves providing operational, administrative, and project support, ensuring efficient execution of workflows and communications while managing financial and HR-related activities.
Research
No H1B
Responsibilities
Coordinate daily operations for the finance leadership team, ensuring efficient workflow and timely execution of work assignments
Provide high-level administrative support including Outlook scheduling, meeting preparation, drafting correspondence, and maintaining shared drive documentation
Prepare project updates, executive summaries, presentations, and meeting materials
Review existing processes and develop recommendations to improve operational efficiency and workflow
Manage mail distribution and serve as the primary operational contact for designated areas
Initiate purchasing requests for supplies/equipment and serve as a liaison for budget-related transactions
Monitor accounts and expenditures and reconcile financial statements
Prepare and assemble operational and financial data for reporting, presentations, and leadership decision-making
Provide administrative support for recruitment activities including applicant review, interview scheduling, and preparation of interview materials
May provide functional guidance or administrative supervision to student employees or temporary staff
Serve as a primary bi-weekly ELMS approver for staff
May provide functional and/or administrative supervision of staff
Serve as the primary contact for internal and external inquiries related to assigned programs, projects, or operations
Gather information from multiple data sources (ELMS, Epic, spreadsheets, reports) to support leadership reporting needs
Prepare and distribute correspondence, communications, and updates on behalf of Finance leaders
Ensure clear, professional, service-oriented communication aligned with UI Health Care customer service expectations
Assist in coordinating strategic initiatives and project plans that support Finance goals
Proofread and edit documents related to planning, regulatory requirements, performance monitoring, and process improvements
Support leadership by organizing project workflows, monitoring progress, and assisting with follow-up actions
Serve as a liaison between Finance and Accounting, PFS leadership, UI Health Care teams, the Carver College of Medicine, and external partners on project-specific matters
Qualification
Required
Bachelor's degree or equivalent combination of education and administrative/project experience
1 year of administrative or project support experience in a fast-paced, high-volume environment
Experience managing confidential information and supporting daily office or departmental operations
Demonstrated excellence in written and verbal communication; ability to communicate respectfully
Proficiency with Microsoft Office Suite
Ability to collect, analyze, and interpret information with strong attention to detail
Preferred
3 years of administrative or project support experience in a fast-paced, high-volume environment
Knowledge of UI Health Care policy and procedures
Experience supervising or providing functional guidance to staff
Experience with UI Financial Systems, such as p-req, APPO, pro-trav
Company
University of Iowa Research
The Office of the Vice President for Research is committed to forging new frontiers of discovery by providing resources and support to researchers and innovators at the University of Iowa, to promote a culture of creativity that enriches the campus, the state, and the world.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase