University of Chicago · 3 weeks ago
Senior Business Coordinator
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$60K/yr - $90K/yr
7+ years expThe University of Chicago is seeking a Senior Business Coordinator to provide high-level office and location support within the Biological Sciences Division. This role involves managing administrative tasks, supporting executive leaders, and ensuring efficient operations within the office.
Higher Education
Responsibilities
Assists in managing daily operation of the central research office by proactively providing and managing administrative, expense, and logistic support for the office suite, including but not limited to, calendar management, room reservations, expense management, procurement, mail, travel logistics, and recruitment efforts, all with a sense of urgency and utmost confidentiality
Triages emails and telephone calls for action; refers inquiries to the appropriate person and follows-up to ensure complete and timely responses
Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader’s calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader’s time
Handles purchase orders, invoices, and internal billing on behalf of the central research office
Coordinates special projects as directed by the leader
Manages a portion of the leader’s budget, monitoring and reconciling accounts
Prepares financial and/or administrative reports
Organizes and manages meetings; off-site and team-based events for training, development, and recognition; and other organizational initiatives
Manages and organizes ad hoc projects to support processes and workflows for the HR and OAA teams
Tracks and helps drive completion of key deliverables and follows-up on outstanding items
Coordinates information flow from leader's office
Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time
Performs other related work as needed
Qualification
Required
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree)
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline
Resume/CV (required)
Preferred
Bachelor's degree
At least seven years experience in a senior level administrative support position for executive level leaders
Background as an administrative assistant in an academic environment
Scheduling for multiple leaders, preparing leaders for meetings, events, interviews, and ongoing commitments to support a hybrid workforce
Creating, editing, proofing, and sending executive communication on behalf of supported offices
Extensive experience in preparing presentations decks for executive leadership
Reconciling project budgets, tracking expenses and providing timely updates on office expense management including monthly and quarterly tracking reports
Familiarity with project management methodologies
Advanced experience in Microsoft Outlook, Excel, PowerPoint, Word, and Adobe Acrobat
Handle highly confidential and sensitive materials and situations
Excellent oral and written communication skills
Interact comfortably with senior executives, faculty and staff
Develop collaborative relationships throughout the University community
Effectively represent the mission, values and strategic plan of the organization and leaders through work products, efforts and communication
Reliable, driven and results oriented
Strong organizational, communication and interpersonal skills
Handle multiple projects and work well under deadlines
Use appropriate resources to resolve an issue
Cover Letter (preferred)
Benefits
Health, retirement, and paid time off
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
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