Boston Medical Center (BMC) · 3 weeks ago
Administrative Coordinator - Web - Based Education and E-Learning
Boston, MA
Full-time
Onsite
New Grad, Entry Level
$19.95/hr - $27.88/hrBoston Medical Center (BMC) is a healthcare institution seeking an Administrative Coordinator for their Web-Based Education and E-Learning department. The role involves providing complex administrative support, managing office operations, and assisting with various departmental projects to ensure smooth functioning.
Health CareHospitalMedicalNon Profit
Responsibilities
Generate, proofread and edit correspondence for content and grammatical correctness
Assist employees and managers with managing the registration process in our Learning Management System (LMS)
Creating, copy and distribute flyers for upcoming classes and lectures
Assist in maintaining Central calendar
Assist with coordinating reimbursement requests, tracking employees throughout the hospital when needed, etc
Assists with coordination of departmental program-related activities
Responds to inquiries, triages and routes phone calls to the appropriate individuals, as needed
Helps to ensure that the department runs smoothly, efficiently and professionally on a daily basis
Maintains a variety of departmental files
Monitor and maintain inventory of office supplies and equipment. Call for repairs when equipment malfunctions
Assist educators with copying
Performs a variety of duties related to the maintenance of departmental databases:
Performs Data Entry, Develops Statistical Tables And Formats
Creates and maintains databases and spreadsheets
Provides department with computer generated reports summarizing information
Provide administrative support for special projects
Assist in the planning, organizing and coordinating departmental meetings or special events, including reserving conference rooms, sending and tracking invitations
Procuring food and beverage and ensuring vendor payment. Set up room and equipment (A/V tech, conference call if necessary, projector, etc.)
Produce and supply materials
Request IT access for new hires and Travelers
Assemble orientation packets
Assist with LMS assignments, reports and setting up classes
Assist with the annual conferences and nurse week activities
Track continuing education reimbursements for all MNA and SEIU staff and notify individuals when they’ve reached their maximum
Set-up and track purchase orders
Process department invoices for payment
Performs a variety of duties related to the logistics of the department
Qualification
Required
An Associate's Degree, minimally
Work onsite at the Boston campus Monday - Friday
Excellent verbal/written English communication skills, including excellent grammatical, editing and proofreading skills
Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers
Excellent organizational skills, including strong attention to detail and the ability to manage time effectively
Ability to work independently and exercise independent judgment
Effective interpersonal skills to interact appropriately with all levels of staff and management
Strong problem solving skills
Proven ability to work with confidential information
Preferred
A Bachelor's Degree is preferred
Benefits
Medical
Dental
Vision
Pharmacy
Discretionary annual bonuses
Merit increases
Flexible Spending Accounts
403(b) savings matches
Paid time off
Career advancement opportunities
Resources to support employee and family well-being
Company
Boston Medical Center (BMC)
Boston Medical Center (BMC) is a 511-bed, equity-led academic medical center and a proud member of the Boston Medical Center Health System.
Founded in 1996
5001-10000 employees
H1B Sponsorship
Boston Medical Center (BMC) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (53)
2024 (51)
2023 (51)
2022 (38)
2021 (26)
2020 (32)
Funding
Current Stage
Late StageTotal Funding
$342.49MKey Investors
AmeriCorps Public AlliesNational Institute on Drug Abuse (NIDA)The Boston Foundation
2024-07-09Grant· $0.06M
2023-02-23Debt Financing· $232M
2019-04-23Grant· $89M
Leadership Team
David Beck
Senior Vice President & Chief Legal Counsel
Recent News
2025-11-11
2025-11-10
Company data provided by crunchbase