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New Vitae Wellness and Recovery · 2 weeks ago

Admin/Finance Assistant

Corporate - LIMEPORT, PA 18060

Full-time

Onsite

New Grad, Entry Level

New Vitae Wellness and Recovery is seeking an Administrative/Finance Assistant to support their finance and administrative functions. This role involves tasks such as bank deposits, claims management, and invoice processing, requiring strong organizational and communication skills.

Health CareMedicalOutpatient Care

Responsibilities

Bank Deposits: Accurately prepare and deposit daily cash receipts and checks

Claims Entry and Management: Efficiently enter and manage claims, maintain communication with insurance companies or claimants, resolve issues, and ensure timely processing and settlement of claims

Invoice Processing: Process incoming invoices with accuracy, ensuring timely approvals and payments

Monthly Resident Allowance Sheet Reconciliation: Conduct precise reconciliation of monthly allowance sheets for residents

Payment Posting: Post payments to appropriate accounts, ensuring accurate record-keeping

Excel Proficiency: Utilize Excel for data management, analysis, and reporting

Phone and Communication Skills: Handle phone calls with professionalism, providing excellent customer service, and maintaining effective communication with all stakeholders. This includes explaining complex information in an understandable way, resolving queries, and ensuring clear, positive interactions

Enter trainings into our training platform

Other Administrative duties as needed

Qualification

Microsoft ExcelClaims managementOrganizational skillsCommunication skillsProblem-solving skills

Required

Proficiency in Microsoft Excel

Professional phone etiquette and communication skills, both verbal and written, with the ability to convey information clearly and persuasively

Solid organizational skills, capable of managing multiple tasks with accuracy and attention to detail

High school diploma required

Demonstrated ability to use Excel for financial tasks and data management

Proven track record of effective communication and customer service skills, especially over the phone

Strong problem-solving, negotiation, and interpersonal skills

Ability to work both independently and as part of a team

Adaptability to changing priorities and new challenges, with a proactive approach to learning and development

Preferred

Experienced in claims management is preferred, but not required

Associate degree or relevant coursework in Accounting, Finance, Business Administration, or a related field preferred

Previous experience in an administrative or support role within finance or accounting, particularly with responsibilities in claims management preferred