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Vinfen · 2 weeks ago

Administrative Assistant, Restoration Center

US-MA-Lowell

Full-time

Onsite

Entry Level

1+ years exp

Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions. The Restoration Center Administrative Assistant provides administrative and clerical support to the staff, ensuring the smooth operation of the center and promoting the integration of persons served into the community.

AssociationHealth Care

Responsibilities

Welcomes visitors and directs them to proper staff person

Answers telephones and directs calls to proper party. Assists with and check phone messages. Maintains phone listings

Directs questions to correct staff and responds to inquiries as able

Assists with setting up rooms for staff trainings

Distributes mail to mailboxes and manages outgoing mail

Orders and maintains supplies such as envelopes, mailing materials, and stationery

Schedules use of conference room(s)

Manages team appointments/schedules; prepares standard reports as directed by RC Management Team

Attends Staff Meetings, takes minutes

Logs Events, Performance Measure information, or metrics as directed by RC Management Team

Promotes engagement, trauma informed and person served service delivery, strengths based, person first language, for all PS

Promotes healthcare, employment and education services access for PS

Performs other administrative support tasks such as typing correspondence, preparing spreadsheets, recording meeting minutes, and interacts with vendors such as food suppliers and cleaning team as directed

Performs other related duties, as assigned

Qualification

Administrative skillsCommunication skillsOrganizational skillsComputer applicationsClient engagementBilingual skillsSocial service experienceCPR certificationFirst Aid certificationTeamworkConfidentiality

Required

High School diploma, GED or equivalent required

One to three years' experience in an administrative support function is strongly preferred

A valid driver's license must be presented at the time of employment

Incumbents must be at least 21 years of age

Must have maintained a valid US driver's license for at least one year

Must be able to pass a driver's screening background check

If driving, must maintain a safe driving record, which is subject to annual checks

Ability to stand, walk, bend, kneel, stoop, crouch, crawl, climb as this is a very physically active position

Must be able to lift at least 25 pounds using proper lifting techniques or the use of a two-person lift

Ability to operate a computer and other office equipment such as a calculator, copier, and printer

Ability to sit, reach, climb stairs, and maneuver through narrow spaces or hallways

Ability to assist clients with tasks of daily living

Ability to remain in a stationary position 50% of the time, as needed

Ability to bend, reach, file, sit, stand, and move around the facility

Ability to speak, hear, and communicate with clients, staff, and external representatives

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

CPR within 2 weeks of hire

First Aid within 2 weeks of hire

Preferred

Preference given to bilingual/bicultural applicants and applicants with lived experience of psychiatric conditions

Experience in a social service setting is strongly preferred

Benefits

A fully funded, employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan

First-rate Medical, Dental and Vision plans that are open to all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!

Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you!)

Flexible Spending Accounts (Health and Dependent care)

Voluntary Term Life, Whole Life, Accident and Critical Illness Insurance

Voluntary Pet Insurance

Generous paid time off (Employees scheduled to work 20 hours or more per week): 15 days of Vacation per year, 12 Paid Holidays per year, 10 Sick Days per year, 3 Personal Days per year

Up to $6,000 per year in Tuition Assistance

$500 Employee Referral Bonus with no annual cap!

Other generous benefits including access to discounted movie and theme park tickets, online shopping discounts, and more!