The DeWitt Companies · 2 weeks ago
Data Entry & Support Specialist
San Diego, CA
Full-time
Onsite
Mid Level
$22/hr - $25/hrThe DeWitt Companies is seeking a Data Entry/Support Specialist to handle documentation for Logistics Move Coordinators. This role is essential for processing data and ensuring accuracy in documentation related to moving household goods for the U.S. Department of State.
Transportation/Trucking/Railroad
Responsibilities
Data entry of all New Moves in Access – including saving documentation, create SharePoint & manila file folders
Process GBL (Government Bill of Lading) and prepare Packing/Marking Instructions & data entry
Weight Tickets - data entry in Access - including saving/printing documentation
Saving/printing of many documents such as Pre-Move survey, GBL, Weight ticket, Inventory, US Customs documents, Invoices, Ocean Bill of Lading, Air Waybill, delivery documents etc
Data entry – of sailing and/or flight details in Access
Accessorial requests – Reimbursement for additional services; email the Department of State and enter Accessorial in Access
Billing – checking all documentation and Access for accuracy, creating PDF and upload into Access
Meeting deadlines – we have (2) one for transmitting data to the Department of State and Billing
Call agents, on behalf of your coordinator, for origin or destination services as needed
Claim research as needed to assist coordinator in reaching a settlement
Organization: Key factor and function as the Support Specialist to 3 coordinators
Manage a high volume of emails: Both incoming and outgoing
Time management: Must have a sense of urgency and ability to prioritize workload and re-prioritize throughout the day to meet our (2) deadlines
Multi-task - Must be flexible and able to focus and execute numerous tasks simultaneously
Work in a fast-paced environment and adapt to rapidly changing priorities
Work well under pressure
Ability to maintain confidentiality
Work in a Team environment
Qualification
Required
Strong computer skills a must
Data entry accuracy is critical
Proficient in Access database, Outlook, Word, Excel
Heavy data entry (Read, Analyze & Execute each document)
Data entry of all New Moves in Access – including saving documentation, create SharePoint & manila file folders
Process GBL (Government Bill of Lading) and prepare Packing/Marking Instructions & data entry
Weight Tickets - data entry in Access - including saving/printing documentation
Saving/printing of many documents such as Pre-Move survey, GBL, Weight ticket, Inventory, US Customs documents, Invoices, Ocean Bill of Lading, Air Waybill, delivery documents etc
Data entry – of sailing and/or flight details in Access
Accessorial requests – Reimbursement for additional services; email the Department of State and enter Accessorial in Access
Billing – checking all documentation and Access for accuracy, creating PDF and upload into Access
Meeting deadlines – we have (2) one for transmitting data to the Department of State and Billing
Call agents, on behalf of your coordinator, for origin or destination services as needed
Claim research as needed to assist coordinator in reaching a settlement
Organization: Key factor and function as the Support Specialist to 3 coordinators
Manage a high volume of emails: Both incoming and outgoing
Time management: Must have a sense of urgency and ability to prioritize workload and re-prioritize throughout the day to meet our (2) deadlines
Multi-task - Must be flexible and able to focus and execute numerous tasks simultaneously
Work in a fast-paced environment and adapt to rapidly changing priorities
Work well under pressure
Ability to maintain confidentiality
Work in a Team environment
Benefits
Health Care
401k with Match
PTO, two weeks for first-year employees
11 paid holidays yearly
FSA and Supplemental Benefits
EAP (Employee Assistance Programs)
Company
The DeWitt Companies
The DeWitt Companies is located in San Diego, CA and our affiliate companies are located in the City of Industry, CA, Hawaii, Guam, Puerto Rico, and Alaska.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase