HOLT Renewables · 18 hours ago
Business Operations Administrator I- HOLT Renewables
Austin, TX
Full-time
Onsite
New Grad, Entry Level
0+ years expHOLT Renewables is a company focused on sustainable energy solutions, and they are seeking a Business Operations Administrator I to support entry-level business administration processes. The role involves managing RFPs, maintaining vendor relations, and ensuring compliance with company policies and procedures.
EnergyProduct DesignSolar
Responsibilities
Model, promote, reinforce, and reward the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
Work safely always, and adhere to all applicable safety policies; comply with all company policies, procedures, and standards
Develop high-quality, compelling and technically accurate “Request for Proposal” (RFP) deliverables using templates and customized content complied from subject matter experts (SMEs)
Manage and expedite RFP pricing and technical input from SMEs
Create supplementary documentation required in the RFP. (Resumes, Tables, PowerPoints, Graphics etc.)
Ensure compliance, budget, and technical requirements meet RFP requirements
Assist with reviewing/tracking/maintaining accurate status, deadlines, and key procurement details for RFPs
Review and process invoices from vendors and subcontractors
Prepare and process vendor payments
Track and review status of vendor invoices; coordinate with project managers to ensure prompt payment and confirm project progress
Enter data from project subcontracts and subcontractor change orders in construction accounting system
Maintain organized record keeping procedures as determined by Operations Manager
Review tax rates, material quantities/pricing on purchase orders and communicate discrepancies with Operations Manager and/or Project Manager
Process new vendors in parallel with Holt CAT Procurement department. This includes reviewing certificates of insurance, W9’s and vendor contract language
Professionally engage with external stakeholders, clients, vendors, and partners by demonstrating exceptional communication skills
Oversee collection, review, and tracking of certificates of insurance for HOLT Renewables, ensuring coverages, limits, and endorsements meet contractual and owner requirements and remain current for the duration of each project
Assist Operations department with maintaining organized digital records of bonds, insurance certificates, and endorsements in shared systems
Assist Operations department with obtaining and renewing state and local licenses and registrations required for relevant scope of work. Monitor renewal calendars so licenses remain active and compliant
Manage and organize office and breakroom inventory daily
Create a warm and welcoming atmosphere in the office. Uses professional conversation skills with co-workers, vendors, clients and guests
Organize meals and monitor status of meetings/events, ensure clean and prepared conference rooms or meeting area
Performs other additional duties as assigned
Qualification
Required
High school diploma or equivalent required
Working knowledge in the use of computer programs and systems utilized by Holt Renewables (Acumatica, Microsoft Suite, Bluebeam/Adobe, Smartsheet, SharePoint, Salesforce etc.)
Strong research, problem solving and investigation skills
Strong math skills to handle complex accounting calculations accurately
Strong time management skills
Strong organization skills
Ability to work independently
Strong communication and customer service skills, written and verbal
Ability to meet deadlines
Strong ability to spot errors and discrepancies
Strong attention to detail and accuracy
Ability to complete tasks/data entry accurately and on-time
Ability to multi-task in a high-volume fast paced environment with frequent interruptions
Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization
Strong commitment to teamwork and innovation. Ability to be proactive, flexible and dynamic
Entry-level position – Generally has up to three years of experience and/or demonstrated job relevant knowledge/skills
Preferred
Bachelor's Degree preferred but not required
Up to three years of applicable experience in marketing, accounting or commercial construction preferred but not required
Company
HOLT Renewables
HOLT Renewables provides solar design, engineering, procurement, and construction for customers.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase