Administrative Assistant – Title / First Legal jobs in United States
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Diaz Anselmo & Associates P.A. · 3 weeks ago

Administrative Assistant – Title / First Legal

positionPlantation, FL
timeFull-time
remoteOnsite
seniorityEntry, Mid Level
date2+ years exp

Diaz Anselmo & Associates P.A. is a dynamic legal team dedicated to excellence in service and compliance. They are seeking an Administrative Assistant to manage mortgage-related documents and title work while coordinating with clients and internal departments for smooth operations.

Law Practice

Responsibilities

Manage the end-to-end process for Assignments of Mortgage (AOM) – from receipt to recording confirmation
Oversee the recording and follow-up for Lis Pendens, Title Order Instruments, and similar documents
Coordinate legal description approvals and ensure proper filing with relevant entities
Order and track specialized property reports such as Preliminary or Supplemental Judicial Reports
Monitor title timelines, request updates when titles are stale, and manage gap searches as needed
Upload and maintain accurate records in Perfect Practice and client systems (ICE, Tempo, ADR)
Ensure filed complaints and summons are processed promptly and accurately
Support Title Examiners and Complaint Legal Assistants by following up on document requests and verification items
Monitor shared inboxes and ensure timely, professional responses to internal and external inquiries
Assist with other projects and administrative duties as assigned by your manager

Qualification

Legal Assistant experienceMicrosoft Office SuitePerfect PracticeCommunication skillsMultitasking skillsProfessional demeanorClient serviceAttention to detail

Required

2–4 years of experience as a Legal Assistant or Paralegal
High school diploma required
Exceptional attention to detail, organization, and multitasking skills
Proficient in Microsoft Office Suite
Excellent written and verbal communication skills
Demonstrated ability to meet deadlines in a fast-paced, high-volume environment
Professional demeanor with a strong commitment to confidentiality and client service

Preferred

foreclosure, creditor rights, or real estate litigation experience
college degree
experience with Perfect Practice, ICE, Tempo, or ADR

Company

Diaz Anselmo & Associates P.A.

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Diaz Anselmo & Associates P.A., is a certified minority-owned law firm that is Preeminent A-V rated by Martindale Hubbell.
dateFounded in 1986
location
Plantation, Florida, US
people-size51-200 employees
web-link
https://dallegal.com/

Funding

Current Stage
Growth Stage

Leadership Team

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Thomas Anselmo
Managing Partner
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Company data provided by crunchbase