NaphCare, Inc. ยท 2 weeks ago
Clinical Executive Administrative Assistant
Birmingham, AL
Full-time
Onsite
Entry, Mid Level
2+ years expNaphCare, Inc. is a family-owned healthcare technology company specializing in correctional healthcare services. They are seeking an Executive Administrative Assistant to provide high-level administrative support to the State Government Division, ensuring efficient operations and managing sensitive information.
Hospital & Health Care
Responsibilities
Provide day-to-day administrative support to division leadership and clinical teams
Prepare, create and distribute routine correspondence, reports, meeting minutes, and presentations while proofreading, verifying and editing all materials for accuracy and clarity
Communicating with key internal personnel and NaphCare clients
Utilize advanced computer skills to help prepare legal documents/contracts/proposals
Handle confidential information professionally
Schedule and coordinate meetings, conference calls, and travel arrangements
Maintain organized filing systems (electronic and paper), ensuring confidentiality of sensitive health and correctional records
Track deadlines, monitor project progress, and support reporting requirements for state contracts
Assist in compiling data and preparing materials for audits, compliance reviews, and quality improvement initiatives
Act as liaison between correctional facilities, clinical staff, and the corporate office
Handle incoming calls, inquiries, and requests with professionalism and discretion
Support onboarding and training logistics for new clinical and administrative staff
Perform other administrative tasks as assigned to ensure smooth operations of the division
Qualification
Required
Associate's degree in healthcare administration, business, or related field preferred; equivalent experience considered
Background in nursing, allied health, or healthcare administration strongly preferred
2+ years of experience in a healthcare or correctional setting supporting executive-level corporate office in an administrative capacity
Must have recent experience supporting C-level in an administrative capacity
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
Ability to handle confidential and sensitive information with discretion
Preferred
Knowledge of medical terminology and healthcare compliance standards a plus
Benefits
Health, prescription, dental, vision, Employment Assistance Program (EAP) services, and 401(k)
Term life insurance at no cost to the employee
PTO
Paid holidays
An array of voluntary benefits
Prescriptions free of charge when filled at our in-house pharmacy or mail order program
Company
NaphCare, Inc.
At NaphCare, we believe in innovating to improve lives.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jason Douglas
Chief Technology Officer
Connie Young
CFO
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