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Kennesaw State University · 2 weeks ago

Administrative Coordinator, Department of Exercise Science and Sport Management

Kennesaw, GA

Full-time

Onsite

Mid Level

$19.60/hr - $24.61/hr

4+ years exp

Kennesaw State University is one of the 50 largest public institutions in the country, committed to transforming lives through academic excellence and innovative research. The Administrative Coordinator will provide administrative and operational support to assigned departments, manage communications with vendors and stakeholders, and assist with various office tasks and purchasing processes.

Education

Responsibilities

Provides advanced administrative support and serves as the point of contact for assigned department(s)

Researches and submits purchasing requests via multiple methods, including ePro, OwlPay, and Purchasing Card (Pcard) to acquire equipment, supplies, and services

Assists in resolving billing issues associated with open purchase orders and confers with university departments regarding requirements, specifications, and deliveries

Serves as primary scheduling contact with the campus and external community with an understanding of how to manage conflicting priorities

Assists with coordinating and scheduling meetings and events

Coordinates the signature and redistribution of documents as needed

Coordinates, research, and collects data as requested

Works with internal and external customers to facilitate requests to advertise departmental assets in accordance with the University Advertising Policy when required

Produces requested information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

Maintains records management, including filing, correspondence, tracking, and archiving files

Responsible for answering the phone, providing information, and/or transferring or redirecting calls to the appropriate contact

May manage Registered Visitor process for assigned departments, including entering requests and renewals and serving as the point of contact for each phase of the process

Qualification

Administrative supportPurchasing processesRecord managementMicrosoft OfficeCustomer serviceInterpersonal skillsTime managementProblem-solvingCommunication skills