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Sierra Space · 3 weeks ago

Proposal Production Specialist II

Centennial, CO

Full-time

Onsite

Mid Level

$88K/yr - $122K/yr

4+ years exp

Sierra Space is an industry-leading space and defense technology company that builds missions and systems for national security. The Proposal Production Specialist II is responsible for advanced support in the proposal development process, including preparation, response creation, management, production, and final submission of proposals, while collaborating with various teams to ensure high-quality submissions.

Advanced MaterialsAerospaceIndustrial ManufacturingSpace TravelTransportation

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Providing advanced support in the proposal development process, including preparation, response creation, management, production, and final submission of proposals

Working closely with the RFP team and various divisions within the company to ensure high-quality and timely proposal submissions

Collaborating with various personnel, including proposal managers, technical and business subject matter experts, authors, contracts managers, graphic designers, and production staff, to ensure efficient and compliant proposal submissions

Providing advanced support for proposal activities, such as color team preparation, response creation, and management, as well as supporting the production and final submission of proposals, including classified submissions

Formatting and editing a variety of proposal documents to ensure consistency, quality, and adherence to customer formatting requirements

Providing strong desktop publishing support, including creating and tailoring Word templates, PowerPoint templates, and response deliverables for proposal and business development teams

Supporting proposal management and offering technical writing assistance for Requests for Proposals (RFPs), Requests for Information (RFIs), white papers, presentations, and other documents

Performing visual and technical quality assurance and quality control (QA/QC) of all proposal deliverables

Creating drafts of customer requirements compliance matrices for solicitation elements, such as RFPs and statements of work

Providing administrative support for gate reviews, kickoffs, daily standups, and the Shipley color team review cycle

Managing content libraries, cleaning OCR documents, and utilizing SharePoint for document management, collaboration, and repository library maintenance, while monitoring metadata, team rosters, and permission structures

Serving as a secondary point of contact for technical SharePoint queries and providing occasional desktop publishing support for program deliverables

Assisting with CRM and JIRA data collection and maintenance, providing administrative support for eShare and trusted share platforms, and helping proposal teams with PowerPoint presentations and general deck cleanup

Organizing and prioritizing work to meet deadlines and deliver high-quality results, as well as effective communication with team members and stakeholders

Supporting government agency and military proposal teams as needed

Assisting the proposal operations manager with the research, development, installation, and maintenance of proposal resources and process solutions

Qualification

Proposal managementDesktop publishingSharePoint managementTechnical writingGovernment RFP knowledgeDocument formattingAdobe AcrobatCommunication skillsOrganizational skillsCritical thinking

Required

Typically, 4+ years of related experience

Demonstrated experience with general proposal support, including color team preparation, response creation and management, production, and final submission of proposals

Experience, knowledge, and understanding of government RFP and Shipley proposal management processes

Ability to support proposal management and provide technical writing support

Strong ability to format and edit a variety of proposal documents

Strong desktop publishing support to the RFP team and divisions throughout the company

Experience with SharePoint including management of groups and permissions

Requires drive, initiative, and adaptability to evolve within a fast-paced environment

Ability to manage multiple tasks and deadlines

Excellent communication and organizational skills

The ability to obtain and maintain a U.S. Security Clearance is required

Preferred

College coursework in a related field, such as English or Computer Science (or equivalent experience)

Administrative support experience

Strong organizational and communication skills

Ability to navigate, adapt, and evolve within a fast-paced, deadline-driven working environment

Advanced skills in proposal management and technical writing support

Familiarity with RFP document dissemination and preparation of proposal-compliant outlines and creation of compliance matrices

Experience with DoW and military agency proposals

Experience working in an aerospace field

Extensive experience in desktop publishing and document formatting

Moderate-to-advanced level desktop publishing experience using the MS suite of products

Experience with macros across the full MS Suite

Ability to resolve complex software technical issues in the MS suite of products

Understanding of PowerPoint templates and management of master slides, color themes, and general deck cleanup

Some experience with Excel formatting, formula creation, header and footer marking, and print setup

Demonstrate advanced skills with Adobe Acrobat, including document merging, comment collection, bookmarking, and editing PDFs

Expertise in creating, installing, and maintaining Word templates

Strong familiarity with SharePoint and other collaboration tools

Understanding of SharePoint site setups, permission groups, content movement, and lists

Experience with content repositories and application of metadata

Familiarity with content repositories and metadata applications

Some experience with Power BI

Proven ability to support complex projects and processes

Employs strong critical thinking to resolve complex process and software issues for proposal teams and other areas of the company

Demonstrated ability to work effectively in a team environment

Flexibility to work independently with minimal training and guidance

Company

Sierra Space

Sierra Space is a commercial space company that specializes in the development of advanced space technologies and solutions. It is a sub-organization of Sierra Nevada Corporation.

Founded in 2021

Louisville, Colorado, USA

1001-5000 employees