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Blue Origin · 5 hours ago

Executive Recruiting Coordinator

Huntsville, AL

Full-time

Onsite

Mid Level

$36.60/hr - $51.23/hr

4+ years exp

Blue Origin is a company focused on developing reusable, safe, and low-cost space vehicles and systems. They are seeking an Executive Recruiting Coordinator to provide centralized support across business units, orchestrate complex hiring processes for executive roles, and enhance the candidate experience while maintaining confidentiality and operational excellence.

AerospaceManufacturingNational SecurityRenewable Energy

No H1B

U.S. Citizen Only

Responsibilities

Exercise strategic judgment in executive interview orchestration: Design and manage end-to-end processes for VP and C-suite candidates—making independent decisions about scheduling priorities, risk mitigation, and when to escalate. Coordinate multi-day onsite interviews, virtual loops, technical assessments, and stakeholder pre-briefs/debriefs across time zones while anticipating what could go wrong before it does

Protect executive stakeholder time through proactive decision-making: Navigate competing calendar demands with senior leaders, executive assistants, and cross-functional interviewers. Decide when to hold firm on scheduling constraints, when to flex, and when conflicts require escalation vs. creative problem-solving. Own contingency planning and real-time adjustments

Serve as trusted advisor for candidate experience: Think beyond logistics to anticipate candidate needs and potential friction points. Greet and escort candidates onsite, troubleshoot day-of issues independently, coordinate travel/accommodations with concierge-level service, and make judgment calls that ensure every touchpoint reflects Blue's mission and values

Own operational excellence and process integrity: Maintain accurate Workday data, create detailed agendas and interview schedules, prepare for pre-brief and debrief meetings, and manage decision timelines—but also identify bottlenecks, spot data inconsistencies, and flag process risks to executive recruiters before they impact outcomes

Uphold confidentiality as a strategic imperative: Handle sensitive candidate information, NDAs, references, and executive-level communications with discretion and mature judgment. Recognize when information should be shared vs. protected and understand the broader implications of confidentiality breaches in executive searches

Partner strategically on continuous improvement: Contribute to initiatives that elevate executive hiring operations—bringing insights from your frontline experience to drive improvements in interviewer readiness, cycle time, and candidate experience

Qualification

Recruiting coordinationProject coordinationStakeholder managementMicrosoft OutlookWorkdayCommunication skillsProblem-solvingAttention to detailConfidentiality

Required

4+ years of recruiting coordination or complex project coordination experience, with 2+ years supporting executive or senior leadership hiring (VP/C-suite preferred)

Demonstrated high-judgment decision-making: proven ability to work independently, anticipate risks, identify solutions proactively, and escalate strategically in fast-paced, ambiguous environments

Mastery of complex stakeholder management: expert-level multi-time zone scheduling, calendar orchestration with senior executives and EAs, and managing competing priorities with diplomacy and urgency

Technical proficiency: Advanced Microsoft Outlook (calendaring), Teams/Zoom, Word, Excel, PowerPoint; experience with Workday or comparable ATS platforms

Exceptional communication and discretion: polished written and verbal skills, meticulous attention to detail, and trusted partner for confidential executive-level information

High school diploma or GED

Preferred

Prior experience coordinating executive interviews (VP/C-suite) in aerospace/defense, advanced manufacturing, or high-growth technology companies

Experience partnering with executive assistants, chiefs of staff, and external executive search firms

Demonstrated track record of identifying process risks and implementing solutions that improved cycle time, candidate experience (NPS), or executive stakeholder satisfaction

Experience with data-driven decision-making: using metrics, SLAs, or bottleneck analysis to drive operational improvements

Familiarity with scheduling automation tools and structured interviewing practices

Process-improvement mindset with curiosity and confidence learning new tools and driving operational upgrades