This job has closed.

Goodwin Recruiting · 3 weeks ago

Life Sciences Event Operations Specialist JN -122025-169312

Worcester, MA

Full-time

Hybrid

New Grad, Entry Level

$55K/yr - $70K/yr

Goodwin Recruiting is seeking an Event Operations Specialist to oversee the delivery of live events and ensure seamless operational excellence. The role involves managing logistics, preparing event materials, and coordinating with teams to facilitate successful conferences and programs.

ConsultingRecruitingStaffing Agency

Growth Opportunities

Responsibilities

Managing onsite event logistics including registration flow, room turns, AV coordination, and supplier communication

Preparing, packing, and delivering event kits to venues ahead of live events

Maintaining a clean, audit-ready event storage and packing space

Conducting inventory audits, charging and maintaining event tech, and tracking consumables

Printing, assembling, and labeling all onsite materials such as badges and signage

Uploading and organizing event photos, videos, and documents using strict naming conventions

Updating attendee data, no-shows, and delivery feedback in Salesforce and internal reporting tools

Performing venue walkthroughs and documenting operational details for future use

Briefing contracted onsite staff on expectations and responsibilities

Qualification

Event logistics managementOrganizational skillsCommunication skillsSalesforce proficiencyProblem-solving skillsHybrid work adaptabilityBasic floorplan diagrammingIndependent work

Required

Experience supporting live events, conferences, or large-scale programs

Ability and willingness to travel frequently for multi-day onsite events

Strong organizational and logistical coordination skills

Comfortable working in a hybrid role combining physical and digital tasks

Ability to communicate effectively with remote, international team members