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Arcadia Settlements Group · 2 weeks ago

HR and Payroll Coordinator

Honolulu, HI, US

Full-time

Onsite

Entry Level

$55K/yr - $71K/yr

1+ years exp

Arcadia Settlements Group is a local non-profit organization dedicated to providing senior living excellence. The HR and Payroll Coordinator plays a crucial role in supporting payroll, benefits, HR systems, and general HR functions to ensure efficient operations.

Financial Services

Responsibilities

Accurately process all payroll-related entries on a timely basis, including but not limit to new hires, terminations, status change, pay rate changes, timecard adjustments, vacation payouts, payroll calculation, and paycheck distribution

Perform regular audits of payroll, enhanced time, and benefits entries to ensure proper payroll, pay rule, accrual rule, benefits coding in compliance with internal polices and applicable labor laws

Provide employee support with ADP Workforce Now and timekeeping systems, including login issues and navigation

Compile, generate, distribute weekly and monthly reports related to timekeeping and Operations internally and externally. (Relias, NHSN, First Friday Reports, referral award)

Maintain confidentiality of sensitive payroll and personnel information at all times

Process COBRA notices and documentation on a timely basis in compliance with federal regulations and internal procedures

Serve us the backup for Benefits orientation

Perform payroll information related tasks including uploading Kam Time record, complete TDI Part B for processing, payroll data request for assistance, adjustments, historical edits, and research

Assists with payroll and benefits processing in a timely manner to ensure proper pay and deductions are processed appropriately for payroll runs

Prepares and processes within the ADP platform change forms for all employment related changes including hires, transfers, promotions, and separations

Follow up and resolve all timekeeping discrepancies (missed punches, un-reviewed exceptions, unapproved time sheets, historical adjustments, etc

Act as back up to run and process payroll for all employees

Interacts with internal and external customers in a professional and pleasant manner responding to and assisting with HR related questions within all HR functions including but not limited to HRIS, payroll, benefits, compensation, and Company policies and procedures

Maintain and update employee records, HR databases, and HRIS systems

Perform data collection and analysis for HR reports and other management reports as needed, and present in report ready format in Excel, Powerpoint, and/or Word

Prepare reports, dashboards, and analytics

Run reports and track HR metrics such as Turnover/Retention rates, Employee Engagement, TB and other medical clearances, etc

Maintains the integrity of HR data by conducting HR and Payroll audits including but not limited to OSHA codes, EEO, Pay Grades, and other employment profile information

Coordinate nurse license renewals and C.N.A Recertification in conjunction with HR management

Track and process annual driver abstract renewals

Support the annual state survey process by preparing and organizing required documents in coordination with relevant departments

Perform HR administrative duties including but not limited to New Hires Orientation communication to benefits vendors, monitor and manage the HR email in-box, prepare and distribute birthday gift cards and communication, supports payment processing of HR invoices

Maintains working knowledge of all federal, state, and local employment laws

Performs all duties and maintains all standards in accordance with Company policies and procedures

Qualification

HRIS platformsPayroll processingData analyticsExcel proficiencySHRM-CPPHRMS Office SuiteCommunication skillsTeam collaboration

Required

Bachelor's degree in Human Resources, Business Administration, Management, Information Technology, Accounting, or a related field; or an equivalent combination of education and experience

Minimum of one (1) year of experience in human resources, payroll, accounting, or a related field, with proficiency in Excel; or an equivalent combination of education and experience

Experience with HRIS platforms (e.g., ADP, PeopleSoft) including report writing, data analytics, and advanced Excel skills

Proficiency in MS Office Suite, includes, MS Word, Excel, PowerPoint, and Outlook

Preferred

SHRM-CP or PHR Certifications preferred

Benefits

Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.

Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.

Free Employee Meals: More time to relax and let our chefs take care of your meals.

Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday!

Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.

Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs)

Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more!