Biological Sciences Division at the University of Chicago · 1 month ago
Pre-Award Administrator
Chicago, IL
Full-time
Hybrid
Entry, Mid Level
$75K/yr - $100K/yr
2+ years expThe University of Chicago is a globally renowned research institution dedicated to fostering innovative research in various domains, including the Biological Sciences. The Pre-Award Administrator provides professional support for pre-award and post-award activities relating to grant and contract proposals and funding, ensuring compliance and timely submission of applications.
Higher Education
Responsibilities
Works directly with the faculty and research staff to seek new avenues for funding and new grant opportunities
Ensures that notices of relevant new funding opportunities for research programs are brought to the attention of the faculty
Gathers needed documentation and manages the execution of subawards, sponsored consulting agreements, and subaward amendments
Works with a broad array of sponsors, interpreting regulations and guidelines of multiple program funding with broad and complex guidelines for spending
Ensures all applications meet agency and University guidelines
Works directly with the PI to develop proposal budgets, in accordance with the needs of the research plan and agency and institutional requirements
Timely submits applications and renewal/continual amendments; ensures timely submission of technical reports, just-in-time submissions, no-cost extensions and agency required re-budgeting
Coordinates with other departments/units/division regarding multi-investigator grant submissions
Works closely with post-award staff, if separate, to transition grant administration upon award, including updating proposed budget to match notice of grant award
Interacts with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel
The individual is a member of a team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to Pls and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits
Performs other related work as needed
Qualification
Required
Minimum requirements include a college or university degree in related field
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline
Resume/CV (required)
Three References Contact Information (required)
Preferred
Bachelor's degree in related field
Progressively responsible grant/contract and financial administration in an academic setting
Budgets, ledgers, invoices, and fiscal reporting experience
Background in one or more aspects of sponsored program administration in a research environment
Familiar with accounting systems
Computer skills including word processing, database management, and spreadsheet skills
Knowledge of federal and non-federal grant and contract policies
Knowledge of research methods and funding sources
Excellent oral and written communication skills
Attention to detail
Flexible and adaptable work style
Strong organizational skills
Research issues and propose solutions
Demonstrated initiative in improving processes and enhancing systems
Exercise sound judgment, discretion, and tact
Excellent independent time management skills and handle multiple and concurrent tasks within deadlines
Interact with others using tact and diplomacy
Cover Letter (preferred)
Benefits
Health
Retirement
Paid time off
Company
Biological Sciences Division at the University of Chicago
As part of the University of Chicago, the Biological Sciences Division (BSD) pursues globally impactful solutions to seemingly unsolvable challenges.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase