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NYC Health + Hospitals · 2 weeks ago

Executive Secretary

Bronx, NY

Full-time

Onsite

Entry, Mid Level

$60K/yr - $88K/yr

2+ years exp

NYC Health + Hospitals is a healthcare organization dedicated to providing high quality care services. The Executive Secretary will provide executive support by managing a variety of confidential projects and assignments, ensuring efficient operation of the administrative area and compliance with policies and procedures.

Health CareHome Health CareHospitalMedicalNursing and Residential Care

Responsibilities

Plans and coordinates meetings and events; meets and greets visitors, manages calendar of appointments and coordinates and reserves conference rooms. Keeps the Executive informed of upcoming commitments, appointments, and pending matters

Prepares and distributes agendas, meeting packets, presentations, and communications, and makes necessary arrangements

Accurately prepares, edits, and/or composes confidential correspondence and reports. Maintains all private and confidential records, documents, and correspondence. Prepares replies to correspondence and initiates action on matters other than those specifically requiring the attention of the Executive

Manages high volume of telephonic communication and prioritizes calls and messages; organizes, distributes and sorts incoming mail and materials, routing to appropriate personnel and/or departments. Orders office supplies and provides other general administrative support

Serves as the primary point of contact for internal and external parties on all matters pertaining to executive administration of the Office; liaises with executive and senior administrative assistants to handle requests from senior leadership

Arranges business-related travel plans and itineraries, and compiles documents for travel-related meetings. Prepares expense reimbursements and petty cash requisitions, and submits invoices, as required

May supervise clerical personnel assigned to the executive office

Performs related work, as assigned

Qualification

Executive administrative supportCalendar managementConfidential correspondenceMeeting coordinationOffice administrationCommunication skillsOrganizational skillsTime management

Required

Associate's Degree from an accredited college or university with specialization in Secretarial Science, Office Administration or Technology, Business Administration or related areas of study and two (2) years of executive administrative assistant experience, or

High School Diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and three (3) years of experience, as described in '1' above

A satisfactory equivalent combination of education, training and experience. However, all candidates must have a minimum of a four-year high school diploma or its educational equivalent. A Bachelor's degree may be considered equivalent to four (4) years of relevant professional experience as described in '1' above