Klemchuk PLLC · 2 weeks ago
Front Desk & Member Services Coordinator: Co-Working Space (Engage)
Dallas, TX
Full-time
Onsite
Mid Level
$35K/yr - $40K/yr
3+ years expKlemchuk PLLC is seeking a Front Desk & Member Services Coordinator for their co-working space, Engage Workspace for Lawyers, located in Dallas, Texas. The role is vital for managing front desk operations, providing excellent member service, and ensuring the office runs smoothly while supporting various administrative tasks.
AdviceIntellectual PropertyLegal
Responsibilities
Answer and direct phone calls, messages, and inquiries promptly and accurately
Manage conference room reservations, ensuring rooms are organized and ready
Maintain reception and common areas to present a professional environment
Greet members and guests with professionalism and warmth
Deliver concierge-level service and support for member needs
Open and close the office daily (Monday–Friday, 8:30 a.m.–5:30 p.m (with a 1-hour lunch break))
Retrieve, sort, and distribute mail, FedEx, and deliveries
Manage office and café supplies, budget, track inventory, and reorder as needed
Enter and maintain accurate data for Engage reporting metrics in core systems (CRM, scheduling systems, etc.)
Assist with monthly Engage events by handling logistics, RSVPs, setup, and follow-up to ensure smooth execution
Support lead management by tracking inquiries, following up promptly, coordinating tours, and handing off qualified leads to leadership
As part of broader responsibilities, carry out basic marketing support tasks such as posting pre-approved content to social media platforms and assisting with event promotion. (Note: This is execution-focused, not a marketing strategist role.)
Support new member setup and onboarding by preparing offices, materials, and paperwork, and ensuring checklists and processes are followed
Ensure member satisfaction by handling concerns and coordinating events and appreciation efforts
Qualification
Required
Minimum of 3+ years in a receptionist, office coordinator, or administrative support role
Proficiency in Microsoft Office Suite; familiarity with scheduling systems or CRMs is a plus
Experience with multi-line phone systems
Strong people skills with the ability to remain calm and friendly under pressure
Strong organizational and project execution skills
Highly dependable, punctual, and detail-oriented
Comfortable managing interruptions and shifting priorities throughout the day
Candidates must live within 10 miles of our office to ensure reliability and consistency
Preferred
Associate's or bachelor's degree preferred
law firm or professional services experience preferred
Benefits
Free parking
Professional work environment
Company
Klemchuk PLLC
Klemchuk PLLC is a Dallas-based intellectual property and litigation law firm serving clients across the United States and internationally.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Brian Casper
Partner
Darin Klemchuk
Managing Partner
Recent News
2025-07-26
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