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Inside Higher Ed · 3 weeks ago

Fiscal Assistant I/II/III

Gainesville, FL

Full-time

Onsite

Entry, Mid, Senior Level

$18/hr - $23/hr

1+ years exp

Inside Higher Ed is seeking a Fiscal Assistant to support departmental operations across the college. The role involves a range of financial and administrative responsibilities, including procurement support, accounts payable, travel coordination, financial oversight, and customer service.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as the go-to contact for procurement-related questions

Ensure timely invoice processing, handle expense transfers, and maintain accurate ledger reconciliation with the HWCOE

Support faculty, staff, students, and visitors with travel requests and reimbursements, maintain audit-ready records, and ensure compliance with university policies

Monitor budgets, account balances, and encumbrances, run daily reports, and contribute to ongoing fiscal integrity

Build strong relationships across departments, answer fiscal questions, and provide clear guidance on purchasing and travel procedures

Qualification

Accounts transaction experienceMicrosoft Office SuiteBasic accounting principlesPeopleSoftProcurement proceduresCommunication skillsProblem-solving skillsTime management skillsCollaborative work

Required

Fiscal Assistant I: High school diploma or equivalent and one year of general accounts transaction experience

Fiscal Assistant II: High school diploma or equivalent and three years of general accounts transaction experience

Fiscal Assistant III: High school diploma or equivalent and five years of general accounts transaction experience. (Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.)