Apply on Employer Site

Inside Higher Ed · 2 weeks ago

Personnel and Onboarding Assistant

Los Angeles, CA

Full-time

Onsite

Entry Level

1+ years exp

Inside Higher Ed is committed to supporting UCLA's student enrollment goals through effective recruitment and admission practices. The Personnel and Onboarding Assistant will play a vital role in personnel and payroll processes, onboarding new hires, and supporting staff development initiatives within the Office of Undergraduate Admission.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Supporting the hiring processes

Act as secondary to the Personnel and Payroll Coordinator in Undergraduate Admission (UA)

Hiring and paying over 200 readers

Approving timesheets and job postings

Perform ad hoc and on-going administrative support as related to personnel and payroll

Coordinate onboarding functions of new hires including full time employees, student workers, and outside readers in UA

Collect documentation

Coordinate with staff providing access to computer systems and applications, email, and doors within the department

Support updating documentation for the department

Coordinate onboarding trainings, meetings, and updating existing onboarding resources as needed

Support the streamlining of staff development

Updating documentation and coordinating in-person and virtual staff development events

Participate in application review by reading first-year applications, assessing applicant academic performance, and recommending admission using established guidelines

Qualification

I-9 TrackerUCPath systemOffice 365UCLA personnel policiesInterpersonal skillsOrganizational skillsWriting skillsConfidentiality

Required

1+ years of experience in related field

Demonstrated ability to work with frequent interruptions and adapt to a changing workflow

Ability to identify problems in practices or procedures, and make recommendations for changes and communicate them to management

Proficiency in Office 365 (Word, Excel, PowerPoint), MS Outlook, Zoom and other desktop publishing applications and tools

Demonstrated skill in working independently and thoroughly to meet deadlines

Demonstrated ability to organize and coordinate multiple tasks and establish priorities as changing circumstances dictate

Ability to maintain confidentiality of all personnel materials

Demonstrated interpersonal skills to work effectively with staff (including students), colleagues, various levels of management, vendors and visitors on matters pertaining to responsibilities

Skill in writing concise, logical, grammatically correct letters and email correspondence to explain policies and procedures, and respond to inquiries

Bachelor's Degree or Associates Degree with 1+ years of related job experience

Preferred

Experience using I-9 Tracker to process I-9 for new and transferring staff

Working knowledge of UCPath system and Time Reporting System (TRS)

Demonstrated working knowledge of UCLA Staff personnel policies and procedures

General knowledge of benefits information including health and welfare, retirement and other benefits offered by the university

Ability to communicate effectively with various campus staff including campus HR representatives, Central Resource Unit, and UCPath Center to resolve discrepancies

Demonstrated ability to perform various personnel transactions in accordance with policy and procedures for non-represented staff and those set by collective bargaining agreement for represented employees, as directed by Campus Human Resources