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Connecticut Department of Administrative Services · 3 weeks ago

Fiscal/Administrative Supervisor

Hartford, CT

Full-time

Onsite

Senior Level, Lead/Staff

$101K/yr - $131K/yr

8+ years exp

Connecticut Department of Administrative Services is seeking a Fiscal/Administrative Supervisor who will be accountable for supervising staff engaged in various fiscal and administrative functions. The role emphasizes fiscal administration or payroll oversight and includes responsibilities such as preparing financial statements, reviewing expenditures, and providing staff training.

GovernmentService IndustrySocial Assistance

Responsibilities

Supervises maintenance of accounts

Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll

Reviews and authorizes expenditures

Schedules, assigns, oversees and reviews work of staff

Provides staff training and assistance

Conducts performance evaluations

Determines priorities and plans work

Establishes and maintains procedures

Develops or makes recommendations on development of policies and standards

Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures

Prepares reports and correspondence

Oversees planning and implementation of financial aspects of EDP systems

Utilizes EDP systems for financial records, reports, and analyses

Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions

Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications

Supervises requisitioning, stores and inventory control

Supervises purchasing functions

In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security

May supervise payroll preparation

Performs related duties as required

Performs specialized duties in a particular area of commodities or services

Responsible for open-market and scheduled term buying for a specialized group of items

Researches and analyzes data on market, price trends and supply for a specialized group of items

Reviews specifications for suitability, completeness and consistency

Prepares or edits specifications

Oversees preparation of bid proposals

Reviews competitive bids and recommends contract awards

Prepares contracts

Obtains new sources of supply

Inspects or arranges tests on samples and delivered materials for conformance with specifications

Studies new materials which may be used to state advantage as substitutes for materials in use

Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs

Performs "make-buy" studies

Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures

Utilizes EDP systems for financial records, reports, and analyses

Prepares reports and correspondence

Performs related duties as required

Qualification

Fiscal administrationPayroll oversightBudget managementGrants administrationPurchasing principlesEDP systemsSupervisory abilityInterpersonal skillsCommunication skills

Required

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll

Knowledge of relevant agency policies and procedures

Knowledge of relevant state and federal laws, statutes and regulations

Knowledge of grants and contracts preparation and administration

Knowledge of purchasing principles and procedures

Knowledge of types, characteristics and sources of supply and market factors of assigned commodities

Knowledge of business law as it applies to purchasing contracts and sales

Knowledge of payroll practices and procedures

Considerable interpersonal skills

Considerable oral and written communication skills

Considerable ability in preparation and analysis of financial and statistical reports

Ability to understand and apply relevant state and federal laws, statutes and regulations

Ability to utilize EDP systems for financial management