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NEOGOV · 2 weeks ago

Contracts Administrative Assistant – Health Care Agency

Ventura and may require travel throughout Ventura County, CA

Full-time

Onsite

Mid Level

$66K/yr - $102K/yr

3+ years exp

NEOGOV is seeking a Contracts Administrative Assistant for the Health Care Agency. The role involves providing administrative services to departmental management, focusing on contract drafting, management, and compliance within a health care environment.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Performs the drafting and execution of a wide variety of contract documents, including terms and conditions, for HCA equipment, supplies, and services, to ensure compliance with County polices, local, state and federal statutes and guidelines, and governing regulatory bodies

Researches, prepares, and edits reports and correspondence regarding technical contract issues, including preparing letters to be presented to the Board of Supervisors, and manages the workflow process through the final approval and execution of agreements

Researches and compiles relevant information and applies that knowledge to appropriately execute contract documents

Consults with County administrators and legal counsel regarding the legal interpretation of laws and regulations related to procurement and/or contract terms and conditions

Assists agency stakeholders in determining the best methods for contract execution, which may include contract negotiations or preparing fair market value assessments

Assists with and/or develops, reviews, and revises a wide variety of policies and procedures related to contract activities within HCA to ensure operational efficiency and cost effectiveness

Performs administrative support functions and services with that of other divisions and programs, outside agencies, and vendors

Represents the department in management, program, and personnel matters

Manages, plans, organizes, and directs complex activities for the department, and recommends enhancements to the decision support processes

Performs other related duties as required

Qualification

Contract draftingContract managementResearch methodsReport writingMicrosoft WordMicrosoft ExcelMicrosoft OutlookSharePointContract management systemsListening skillsJudgmentCritical thinkingEffective communicationTeamwork

Required

Possession of an Associate Degree in a related field and three (3) years of related experience for Administrative Assistant III

Possession of an Associate Degree in a related field and four (4) years of related experience for Administrative Assistant IV

Considerable education and/or experience background which would provide the required knowledge, skills and abilities (KSAs)

Working knowledge of the principles, practices and techniques of contract document drafting, management, compliance, and administration

Working knowledge of the principles of research, analysis, and report writing

Working knowledge of federal, state, and local laws, rules, regulations, policies, processes, and trends pertinent to contracts within a health care setting

Skill in Microsoft Word, Excel, Outlook, SharePoint

Skill in contract management systems such as ContractSafe, DocuSign, and MGMA Data Dive

Ability to research and draft contract documents; prepare documents for review and approval; manage the contracting processes and provide necessary and relevant information

Ability to actively listen to HCA stakeholders and think critically and creatively to ensure their contracting needs are met in a timely manner

Ability to exercise good judgment in making decisions

Ability to work well under pressure of multiple priorities and short deadlines

Ability to compile and analyze financial, narrative, and statistical information related to contracts management

Ability to demonstrate creativity and resourcefulness in proposing recommendations for improvement

Ability to communicate effectively, both orally and in writing

Ability to establish and maintain effective working relationships with those contacted in the course of work

Ability to interpret, summarize and explain the implications of complex documents

Ability to prepare clear, concise, and comprehensive administrative and technical reports

Benefits

EDUCATIONAL/BILINGUAL INCENTIVE: Incumbents may be eligible for educational incentive of 2.5%, 3.5%, or 5% based on completion of an Associate's, Bachelor's, or Master's degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.