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Thermo Fisher Scientific · 3 weeks ago

Executive Assistant - Commercial

Waltham, MA

Full-time

Onsite

Senior Level, Lead/Staff

$45/hr - $52/hr

8+ years exp

Thermo Fisher Scientific is a globally renowned company at the forefront of scientific innovation. They are seeking a highly skilled Executive Assistant to support senior leaders within the Biosciences Division, managing complex administrative functions and serving as a liaison between executives and stakeholders.

BioinformaticsBiotechnologyCloud Data ServicesConsultingHealth CareLife ScienceManagement Information SystemsOffice SuppliesPrecision Medicine

No H1B

Responsibilities

Provide high-level support by effectively managing calendars, coordinating global travel, organizing meetings and events, and handling confidential information with the utmost discretion

Anticipate needs, offer solutions, and ensure smooth operations across multiple time zones and business units

Manage complex schedules, prepare professional communications and presentations, process expenses, and complete special projects

Build strong relationships across all levels of the organization while maintaining the highest standards of professionalism and confidentiality

Qualification

Microsoft Office SuiteAdministrative experienceTravel coordinationCommunication skillsOrganizational skillsProblem-solving skillsProject management skillsInterpersonal skillsAttention to detailConfidentiality

Required

Must be legally authorized to work in the United States without sponsorship

Must be able to pass a comprehensive background check, which includes a drug screening

High school diploma required

8+ years of administrative experience in a fast-paced environment with recent experience supporting executives in a corporate environment preferred

Expert proficiency in Microsoft Office Suite, including advanced PowerPoint and Excel skills

Outstanding written and verbal communication abilities with excellent attention to detail

Proven ability to handle confidential information with discretion and sound judgment

Strong organizational and time management skills to handle multiple priorities

Experience coordinating complex international travel and managing detailed logistics

Ability to work independently and identify/resolve issues

Exceptional interpersonal skills for interacting with all levels of the organization

Demonstrated ability to adapt to changing priorities and work flexible hours when needed

Ability to collaborate effectively in a global, matrix environment

Proficiency with expense management systems and virtual meeting platforms

Strong problem-solving capabilities and project management skills

Professional communication style and presence

Preferred

Associate's degree in Secretarial Science, Business, or related field preferred

8+ years of administrative experience in a fast-paced environment with recent experience supporting executives in a corporate environment preferred

Benefits

A choice of national medical and dental plans, and a national vision plan, including health incentive programs

Employee assistance and family support programs, including commuter benefits and tuition reimbursement

At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount