Shades of Grey HR · 4 weeks ago
Grants Specialist
2315 18TH PLACE, NE - WASHINGTON, DC 20018
Full-time
Hybrid
Mid, Senior Level
$58K/yr - $100K/yr
5+ years expAcademy of Hope Adult Public Charter School (AoH) is a leader in adult education, workforce development, and career pathways for DC residents. They are seeking an exceptional Grants Systems Specialist to manage pre- and post-award grant operations, compliance, reporting, and data systems across a diverse portfolio of institutional funders.
Human Resources
Responsibilities
Develop and manage efficient operational systems for grant deliverables
Maintain and track all reporting and proposal deadlines in AoH’s CRM
Coordinate cross-functional workflows for proposals, reporting, payments, and compliance documentation
Review, process, and submit grant modifications, program changes, and funder-requested updates
Provide quarterly training to staff on grant requirements, compliance expectations, and internal processes
Draft grant management tools, protocols, timelines, and briefing materials
Close out completed grants, ensuring all required documents are submitted
Interpret and communicate funder requirements (federal, state, local)
Prepare budget worksheets, narratives, and financial components of grant applications
Set up grant budgets in finance systems and support ongoing monitoring
Produce financial reports, spending projections, and compliance documentation
Assist with the annual audit as needed
Serve as System Administrator for the grants and contract management system
Maintain AoH’s donor database (Salesforce preferred), ensuring accurate and complete grant records
Generate dashboards, reports, and grant activity summaries for leadership
Support performance evaluation staff with data entry and reporting
Perform additional tasks aligned with the needs of the Advancement and Finance teams
Qualification
Required
Bachelor's degree in Public Administration, Business Administration, Finance, Accounting, Nonprofit Management, Education, Public Policy, or a closely related field
Minimum of five (5) years of progressive experience in grant management, nonprofit operations, or compliance work
Demonstrated experience managing grants across multiple funding sources (Government, Foundation, Corporate)
Proficiency with grants management systems
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher)
High-level analytical skills with the ability to interpret grant requirements, budgets, and performance data
Exceptional organizational skills with meticulous attention to detail
Strong written and verbal communication, including the ability to present information concisely
Ability to build positive relationships with program, finance, development, and external partners
Demonstrated ability to work independently, manage multiple priorities, and meet complex deadlines
Resourceful, flexible, and committed to AoH's mission and core values
Preferred
Federal grants management experience is strongly preferred
Salesforce experience strongly preferred
Experience with EGMS or similar compliance platforms
Benefits
Medical, dental, and vision insurance
Employer-paid life and disability coverage
Access to 403(b) retirement matching
Eligibility for the Public Service Loan Forgiveness (PSLF) program
Generous paid leave
Paid holidays
Flexible scheduling aligned with program needs
Dedicated funding for professional development
Leadership training opportunities
Internal career pathways
Access to workshops and industry certifications
Company
Shades of Grey HR
Shades of Grey HR is a forward-thinking HR consulting firm that specializes in offering fractional HR services tailored to the unique needs of small to medium-sized businesses.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase