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Jefferson Health · 2 weeks ago

Assistant Director Facilities Operations - Einstein Main - Full Time

Philadelphia, PA

Full-time

Onsite

Lead/Staff, Director/Executive

5+ years exp

Jefferson Health is a nationally ranked healthcare system located in the greater Philadelphia region, dedicated to providing high-quality clinical care and education. The Associate Director of Facilities Operations is responsible for managing operations and maintenance for a large facility, ensuring compliance with regulations, and overseeing a team to maintain optimal service levels and facility conditions.

Hospital & Health Care

Responsibilities

Develops and demonstrates a working understanding of client needs (patients/clinical units/research, etc.) as well as organizational risk. Uses this knowledge to drive continuing compliance, service level improvement, added value to client environment and satisfaction, minimized business impact of operational interruptions, and financial responsibility for requested service levels. Requires the ability to manage multiple priorities and adjust as these needs change

Establish and maintains direct working relationships with key departmental representatives, area managers and staff as the leader of the team responsible and accountable for Facilities Performance and Customer Service. Provides direct support to the hospital and university through close interaction with Administration and Facilities Services staff. Conducts regular evaluations of clinical areas, research labs, educational and support departments to ensure that client needs are met

Monitors overall condition of all buildings related to academic, healthcare and research missions of the institution including all systems, equipment and grounds for safety and efficiency. Monitors and maintains compliance with state and local codes, TJC compliance and insurance compliance, and through periodic and documented inspections. Works in support of the next level of management and all Facilities staff, ensuring compliance with all requirements of regulatory agencies including continuous readiness for TJC, PADOH, AAALAC and all other regulatory site visits

Meets with appropriate state, local, and all other survey and inspection personnel referred by Administration to review surveys and corrective responses. Reports to the Director, Sr. Vice President for Facilities and Campus Planning and Associate Vice President for Facilities Design and Construction on presence and results of all such inspections and surveys with any requirements or recommendations for corrective action

Working with the Director, Sr. Vice President for Facilities and Campus Planning, AVP of Facilities Design and Construction, participates in the planning of future development of physical facilities and systems. Developing, reviewing and recommending approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors

Responsible for readiness, functioning and maintenance of all hospital/university life safety systems (fire alarms, sprinkler systems, emergency generators, etc.). Delegating routine repair and maintenance of systems to Managers/Supervisors and contracting for periodic inspection and special maintenance of detection and control systems

Optimizes the use of the Work Order / Preventive Maintenance system to meeting the need of the institution to provide a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the workload. In addition, it must connect with the end user providing a user friendly means to report problems or needs and provide status feedback throughout the process. Use of the system reports for Hospital and University clients to provide feedback from which actions can be taken to improve outcomes both within and outside of the FM department

Responsible for Human Resource related issues of direct and indirect staff including employment, termination, suspension, training, grievances and promotions. Developing work schedules and assignments for his / her personnel

For union locations, supports the negotiation, application and management of the collective bargaining agreement between Jefferson and the Union

Demonstrates commitment to our core values of excellence and innovation, integrity and respect, teamwork and communication

Working with the Facilities Administration staff, participates in the planning of future development of physical facilities and systems. Developing, reviewing and recommending approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors

Supports and optimizes the use of the Work Order / Preventive Maintenance system to meeting the need of the institution to provide a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the workload. In addition, it must connect with the end user providing a user friendly means to report problems or needs and provide status feedback throughout the process. Use of the system reports for clients to provide feedback from which actions can be taken to improve outcomes both within and outside of the FM department

Assumes a leadership role in safety and the prevention of injury. Understands emergency procedures and demonstrates appropriate response. Involves staff in the identification of system issues and development of corrective actions. Educates, involves and supports staff in error/event reporting. Problem identification, problem resolution, and compliance with all licensing/regulatory bodies, as applicable

Supports and participates in the Corp on-call rotation

Qualification

Facilities ManagementBudget ManagementRegulatory ComplianceHuman Resource ManagementProfessional Engineering LicenseHealthcare Facilities ExperienceWork Order SystemLeadershipCommunicationTeamworkProblem Solving

Required

5-10 years of experience in Healthcare Facilities Management (equivalent role to job description)

Certification is required within two years of hire

Preferred

Bachelor's degree in related field preferred. (Equivalent experience shall be taken into account rather than degree)

Professional engineering license is preferred

Shall have one professional association with ASHE, NFPA, APPA, IEEE or similar industry

Formal management training is preferred

One certification or license is preferred

Benefits

Medical (including prescription)

Supplemental insurance

Dental

Vision

Life and AD&D insurance

Short- and long-term disability

Flexible spending accounts

Retirement plans

Tuition assistance

Voluntary benefits

Company

Jefferson Health

Thomas Jefferson University and Thomas Jefferson University Hospitals are partners in providing excellent clinical and compassionate care for our patients in the Philadelphia region, educating the health professionals of tomorrow in a variety of disciplines and discovering new knowledge that will define the future of clinical care.

Founded in 1995

Philadelphia, PA, US

5001-10000 employees