Pacific Pros · 2 weeks ago
Senior Administrative Assistant (Level IV)
Los Angeles, CA
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expPacific Pros is seeking an Administrative Assistant IV for Construction Projects to be a representative for Los Angeles World Airport (LAWA). The role involves providing comprehensive administrative support to project supervisors and inspection staff, requiring strong organizational and communication skills.
Civil Engineering
No H1B
U.S. Citizen Only
Responsibilities
Prepare written materials and correspondence
Manage calendars for project supervisors and inspection staff
Coordinate meetings, prepare agendas, and take meeting minutes
Copy and scan documents as needed
Maintain project logs and documentation
Handle phone calls, greet visitors, and assist them
Support communication with project supervisors and inspection staff for document control
Track financial documents for budgeting
Manage office duties and support inspection staff, including office supplies
Serve as a liaison between inspectors and project management/document control
Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings
Organize filing systems from pre-construction to project close-out
Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements
Qualification
Required
US Employment Authorization without needing sponsorship
See Education/Training requirements
Excellent written and oral communication skills
A valid Driver's License and compliance with PACIFIC's Vehicle Policy
3+ References from Clients
Minimum Years & Experience: 10 years or more experience as an administrative assistant
10 years or more experience as an administrative assistant
Collaborate well with others and report directly to SCI & PCI inspectors
Write and communicate clearly
Provide accurate and timely reporting and suggest improvements
Strong organizational skills in a fast-paced environment
Post-Secondary Education
Preferred
Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines
Planning and Scheduling Professional (PSP) certification is preferred
Benefits
Paid Holidays
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Company
Pacific Pros
Pacific Pros Consultants is a professional engineering consulting firm offering engineering solutions, construction management and project management services including construction engineering, inspection and the full spectrum of construction support services in public works projects such as heavy civil construction, transportation, aviation and port projects, design review, forensic structural engineering, and inspection and engineering assessment of existing structures.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase