Apply on Employer Site

Harvard University · 2 weeks ago

Executive Assistant/Project Coordinator

Cambridge, MA

Full-time

Hybrid

Senior Level

5+ years exp

Harvard University is a vibrant community dedicated to advancing its world-changing mission. The Executive Assistant/Project Coordinator will provide executive and administrative support to the Chief Community and Campus Life Officer and ensure smooth daily operations, while participating in various projects that foster a culture of respect and engagement within the university community.

EducationHigher EducationUniversities

Growth Opportunities

No H1B

Responsibilities

Executive assistance for the CCCLO and related office administrative management. Including managing calendars, planning, scheduling, and preparing materials for meetings; scheduling and booking travel, composing and distributing meeting minutes; coordinating/planning office events/meetings, maintaining office supplies, coordinating IT/space needs, and processing invoices and expense reports

Coordinating and staffing University-wide committees, networking meetings, and events

Drafting correspondence on behalf of the CCCLO

Conducting high-level research and preparing briefing memos

Coordinating event logistics for office meetings

Developing a CCL support-staff network to disseminate resources and policies

Triaging and facilitating communication between the general CCL email inbox and phone line and the broader CCL team

Support the onboarding of new staff, fellows, and interns

Qualification

Administrative managementProject coordinationMicrosoft OfficeGoogle SuiteCustomer serviceFluency in pluralismComplex schedulingMultitasking

Required

A minimum of five years of progressive administrative and/or project coordination experience

Computer skills, including Microsoft Office suite of programs (Word, Excel, SharePoint, OneDrive, and Outlook), and Google suite of programs (Google Docs, Google Spreadsheets, and Google Calendar) required

Education beyond high school may be applied toward years of experience