Microsoft · 2 weeks ago
Business Administrator
Redmond, WA
Full-time
Onsite
Senior Level
$30.29/hr - $50.53/hr
5+ years expMicrosoft is a global leader in technology and customer experience, seeking a Business Administrator to enhance team success through strategic support and collaboration. The role involves managing calendars, facilitating recruitment, coordinating events, and ensuring operational excellence across various business functions.
Agentic AIApplication Performance ManagementArtificial Intelligence (AI)Business DevelopmentDevOpsInformation ServicesInformation TechnologyManagement Information SystemsNetwork SecuritySoftware
Responsibilities
Provides strategic calendar management and time planning support for manager(s)
Aligns calendar based on knowledge of manager's preferences and operating styles
Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate
Gathers, prepares, and provides meeting materials
Uses judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed
Collaborates with peers to enable decision making processes
Engages with leader and stakeholders/business partners to cascade information as needed
May attend meetings and/or ensure follow-up as needed
Manages ambiguous situations
Continues to build and leverage network across organizations to enable their team and leader's work
Serves as a liaison between executives and teams
Gathers information from partners across organizations to prepare key stakeholders to distribute information to their teams
Communicates with external partners/audiences and third parties. Represents their leader(s) and Microsoft
Begins to provide leadership within the discipline and participates in the Business Support community
Actively seeks to mentors less experienced Business Support colleagues
Onboards and trains new Business Support staff
Contributes to their organization's culture by participating across the team and division
Engages in career development and trainings
Identifies and aligns growth opportunities for self and team
Develops and shares best practices and insights
May participate in interviews for Business Support roles
Supports team building
Owns the coordination, logistics, and direction for events. Delegates as necessary
Proactively drives actions needed to ensure event outcomes
Acts as a point of contact for events
Resolves preparatory setbacks and escalates to senior Business Support staff as needed
Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end
Engages in post event close out in partnership with team members
Identifies learnings and suggests best practices for future events
Supports development of workback schedule, promotion, and necessary checkpoints
Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self reflection during challenging situations
Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable
Takes accountability for project outcomes and drives stakeholder accountability through consistent communication
Identifies impacts and risks across the organization and communicates these to partners and key stakeholders
Streamlines processes, provides process improvements, and adjusts as needed
May delegate project tasks to Business Support team members and drives accountability of others
Leads efforts to determine measurable success of projects at their conclusion
Participates in discretionary budget tracking and reporting
Partners with Finance to own expense management including documentation, expense tracking, and policy compliance
Identifies and resolves expense and supply related issues by communicating with senior leaders and Finance as applicable
May serve as interim approver for finance approvals
Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory
May perform vendor and supplier management, including ensuring they are set up for financial processing
May contribute to complex budget management in partnership with peers by reviewing, forecasting, and providing recommendations to ensure efficiency/quality
Understands and helps to implement rhythm of business in line with recognized patterns, and proactively takes action on business cadence
Creates, builds, and adjusts plans within areas of responsibility in partnership with Business Manager and/or Chiefs of Staff
Executes meeting cadence around the ROB of the leader
Uses discretion to determine a distribution plan for confidential internal and external communications and brings awareness to patterns
Supports continual implementation and flexibility of the ROB by partnering with peers and gathering feedback
This responsibility is dependent on location
Maintains and manages up-to-date space-management processes and team spaces
Coordinates large-scale space requests, liaising between admins and space planner and advocating for appropriate space for their team
Collaborates with others to design and plan room layouts, including furniture, technology, and equipment needs/assembly
Maintains detailed space utilization data to recommend changes in space assignments and identify future space requirements
Escalates and shares with senior team members
Resolves escalations and postmortem issues
Facilitates team experience activities
Collaborates with Global Talent Acquisition to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process
Provides additional support for intern and university recruitment for the broader organization
Lands onboarding activities and provides support to new employees, vendors, and interns as an essential contact for questions and company information
Connects new hires with the right stakeholders
Provides additional support for executive onboarding
Lands and manages headcount management activities in collaboration with Business Manager(s) and/or Chiefs of Staff
Identifies areas of improvements and updates for relevant headcount management systems
Works in partnership with Finance and team members to provide up-to-date headcount figures
Must have experience in international travel coordination
Manages travel arrangements for manager(s) and/or group
Creates detailed itineraries/agendas for daily activities by building agenda and setting and managing travel expectations to maximize trip productivity
Executes on logistics of agenda
Acts as a stand-by resource to address issues/escalations during business travel
Facilitates communication across stakeholders ahead of travel
Ensures required documents are obtained for international travel
Guides less experienced colleagues, leveraging full knowledge of Microsoft travel policies
May accompany leaders on business trips to provide onsite support
Qualification
Required
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Preferred
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
Experience in international travel coordination
2+ years experience serving as mentor to others
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Benefits
Certain roles may be eligible for benefits and other compensation.
Company
Microsoft
Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.
10001+ employees
H1B Sponsorship
Microsoft has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9192)
2024 (9343)
2023 (7677)
2022 (11403)
2021 (7210)
2020 (7852)
Funding
Current Stage
Public CompanyTotal Funding
$1MKey Investors
Technology Venture Investors
2022-12-09Post Ipo Equity
1986-03-13IPO
1981-09-01Series Unknown· $1M
Leadership Team
Satya Nadella
Chairman and CEO
Vukani Mngxati
Chief Executive Officer - Microsft South Africa
Recent News
MarketScreener
2026-01-06
2026-01-06
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