Inside Higher Ed · 4 weeks ago
Administrative Officer - Chancellor's Office
Riverside, CA
Full-time
Onsite
Mid Level
$74K/yr - $103K/yrInside Higher Ed is seeking an Administrative Officer for the Chancellor's Office to provide executive-level administrative and operational support. The role ensures the efficiency and professionalism of the Chancellor’s Immediate Office operations while supporting broader administrative functions.
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No H1B
Responsibilities
Please note that applicants must submit both a cover letter and a resume to receive full consideration
Reporting to the Associate Chancellor, the Administrative Officer provides executive-level administrative and operational support to the Office of the Chancellor and the Office of Government & Community Relations
The position plays a central role in ensuring the efficiency, professionalism, and continuity of the Chancellor’s Immediate Office operations, while also supporting the broader administrative and fiscal functions of the Government & Community Relations unit
The Administrative Officer provides high-level administrative support to the Associate Chancellor across various issues, projects, and initiatives
Responsibilities include scheduling, correspondence, and coordinating with campus and systemwide leadership
The position also serves as back-up calendar support for the Chancellor and ensures operational continuity during staff absences in support of the Sr. Executive Analyst & Coordinator to the Chancellor
In addition, the Administrative Officer supports travel planning, financial reconciliation, and calendaring for Government & Community Relations, coordinating meetings with internal and external stakeholders to support effective engagement with community and government partners
The role also involves drafting, editing, and reviewing professional correspondence, reports, and communications on behalf of the Associate Chancellor and the Chancellor’s Office, always maintaining confidentiality and professionalism
In support of business and financial operations, the Administrative Officer manages transactions in alignment with university policies
This includes processing travel arrangements, reimbursements, purchasing transactions, and account reconciliations
The role oversees procurement activities such as vendor coordination, purchase order processing, and payment tracking
Qualification
Required
Applicants must submit both a cover letter and a resume to receive full consideration
Provides executive-level administrative and operational support to the Office of the Chancellor and the Office of Government & Community Relations
Ensures the efficiency, professionalism, and continuity of the Chancellor's Immediate Office operations
Supports the broader administrative and fiscal functions of the Government & Community Relations unit
Provides high-level administrative support to the Associate Chancellor across various issues, projects, and initiatives
Responsibilities include scheduling, correspondence, and coordinating with campus and systemwide leadership
Serves as back-up calendar support for the Chancellor
Ensures operational continuity during staff absences in support of the Sr. Executive Analyst & Coordinator to the Chancellor
Supports travel planning, financial reconciliation, and calendaring for Government & Community Relations
Coordinates meetings with internal and external stakeholders to support effective engagement with community and government partners
Involves drafting, editing, and reviewing professional correspondence, reports, and communications on behalf of the Associate Chancellor and the Chancellor's Office
Maintains confidentiality and professionalism
Manages transactions in alignment with university policies
Processes travel arrangements, reimbursements, purchasing transactions, and account reconciliations
Oversees procurement activities such as vendor coordination, purchase order processing, and payment tracking
Applicants must have current work authorization when accepting a UCR staff position
Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
Founded in 2004
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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