Urban Health Partnerships · 2 weeks ago
Administrative & Operations Coordinator
Miami, FL
Full-time
Hybrid
Entry Level
$50K/yr - $55K/yr
2+ years expUrban Health Partnerships is a Miami-based nonprofit focused on community-driven strategies that improve access to health and well-being. They are seeking an Administrative & Operations Coordinator to support day-to-day operations, governance, and development efforts, ensuring smooth internal systems while supporting leadership and the Board of Directors.
CommunitiesConsultingHealth CareTraining
Responsibilities
Provide administrative and coordination support to operations and development team and directors as assigned
Assist all directors with scheduling, meeting preparation, follow ups and internal coordinator support across departmental initiatives by tracking action items, deadlines and deliverables
Coordinate internal and external meetings, including scheduling, agendas, materials, and logistics
Manage incoming calls and emails to shared office and information accounts
Support schedule management for senior leadership
Maintain virtual office systems and support IT coordination
Conduct inventory and coordinate check-outs and use of organizational materials and supplies
Coordinate travel, meeting logistics, catering, deliveries, and technical setup
Manage mail, shipping, and administrative errands as needed
Provide administrative support to the Board of Directors and Board Committees
Schedule meetings, prepare agendas, presentations, meeting materials, meeting minutes, and board records
Support board communications, updates, and recruitment logistics
Track donor and stakeholder engagement and stewardship (e.g., outreach activity, open rates)
Assist with logistics and materials for donor events, briefings, outreach and meeting scheduling
Provide administrative support for grant applications and proposal development as assigned
Support storytelling and communications efforts by gathering community stories and visuals
Qualification
Required
Bachelor's degree in a related field and at least two (2) years of relevant experience (or equivalent combination of education and experience)
Professional written and verbal communication skills with sound judgment and discretion
Excellent organizational and time management skills with the ability to manage multiple priorities
High attention to detail and accuracy in scheduling, documentation, and follow up
Ability to support multiple Directors and work effectively across teams
Strong follow through and accountability for deadlines and deliverables
Comfort using technology, virtual office tools, and project management systems
Adaptability and problem solving in a fast paced, virtual/hybrid nonprofit environment
Commitment to community-centered work aligned with UHP' mission
Fluency in English
Preferred
Experience in nonprofit administration, development, or event coordination
Familiarity with CRM or project management systems (e.g., Monday.com)
Fluency in Spanish or Haitian Creole
Benefits
Health, dental, and vision insurance
Paid time off
Cell phone and technology stipends or subscriptions
Commuter benefits
401k/retirement account options
Access to life and disability insurance
Flexible schedule
Company
Urban Health Partnerships
Urban Health Partnerships is a non-profit organization that provides community engagements, training, and coaching services.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
unknownKey Investors
Florida Blue Foundation
2025-09-15Grant
Leadership Team
Andrea Iglesias
CEO & Executive Director
Recent News
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