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USC · 3 weeks ago

Executive Assistant - Leventhal School of Accounting

Los Angeles, CA

Full-time

Onsite

Mid, Senior Level

$70K/yr - $75K/yr

5+ years exp

The University of Southern California Leventhal School of Accounting is seeking applications for a full-time Executive Assistant. The Executive Assistant will support the Dean and Executive Director, manage the front office, and oversee various administrative tasks.

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Responsibilities

Support the Dean of the Leventhal School of Accounting: manage the Dean’s calendar; schedule meetings and appointments; take minutes; organize files; arrange travel; prepare itineraries and briefings; make purchases and process reimbursements; draft and review communications; provide event, class, and other assistance

Support the Executive Director of the Leventhal School to help carry out special projects for the Dean and for the School: includes but not limited to planning annual meetings and coordinating communications with the Leventhal Board of Councilors; overseeing logistics for guests of the Dean and of the School; helping the Leventhal staff with events such as Commencement, conferences, orientations, career fairs, and recruitment sessions; representing the Leventhal Dean’s Office at Marshall and USC at various events

Manage Leventhal’s front office: serve as the first point-of-contact for students, faculty, employers, and other guests for the Dean, Executive Director, and other Leventhal staff and leadership; monitor and respond to general email and phone inquiries received at the front desk; train student workers

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time

Qualification

Administrative operations supervisionOrganizational skillsOral communicationWritten communicationInterpersonal skillsResponsivenessConfidentialityFlexibility

Required

Bachelor's degree (or combined experience/education as a substitute)

Minimum of 5 years of work experience

Experience in supervising administrative operations of multi-faceted department

Strong organizational skills to address, prioritize, and coordinate multiple problems and activities concurrently

Preferred

Excellent oral and written communication skills

Excellent interpersonal skills to engage with a variety of constituents

Ability to maintain confidentiality, exercise discretion, and handle sensitive information

Flexibility and responsiveness to the needs and changing priorities of the Dean, Executive Director, staff, etc

Benefits

USC provides benefit-eligible employees with a broad range of benefits and perks to help protect their and their dependents’ health, wealth, and future.