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Fisher Phillips · 7 hours ago

Office Administrator

Philadelphia, PA

Full-time

Onsite

Senior Level

5+ years exp

Fisher Phillips is a premier international labor and employment law firm seeking an experienced Office Administrator to oversee the day-to-day operations of their Philadelphia office. This role is essential for delivering exceptional client service and managing office functions effectively.

ConsultingLaw EnforcementLegal

Hiring Manager

Kimberly Brown

Responsibilities

Staff management: Supervise legal support staff (secretaries, paralegals, office services, receptionist), including hiring, training, counseling, performance reviews, and terminations. Serve as liaison between support staff and HR

Event planning: Plan and execute office events, meetings, and celebrations

Facilities management: Act as primary contact with building management, oversee office cleanliness and maintenance, attend tenant meetings, and manage emergency preparedness. Supervise office and conference services to ensure meetings and client events are properly set up

Workflow & coverage: Partner with the Regional Managing Partners to review workload, adjust staffing, and ensure adequate backup for reception and other support roles. Help develop and improve support models to maximize efficiency and utilization

Budget & accounting: Maintain and monitor the local office budget for designated expenses

Records management: Oversee records handling, coordinate with off-site storage vendors, and partner with the Records department on destruction projects and other initiatives

Collaboration & collections: Collaborate with administrators and managers in other offices and oversee office collections efforts, providing regular updates to the Regional Managing Partners

Additional support: As needed, assist with marketing, professional development and recruiting, billing and collections, and miscellaneous reporting

Qualification

Law firm experienceSupervising legal support staffProject managementMicrosoft OfficeIManageClient service orientationFacilities managementBasic bookkeepingOrganizational skillsCommunication skills