Marshall, Gerstein & Borun LLP · 3 weeks ago
Information Governance Analyst
Chicago, IL
Full-time
Hybrid
Entry Level
$69K/yr - $79K/yr
1+ years expMarshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest businesses. The Information Governance Analyst plays a key role in supporting the Firm’s Records and NBI function by ensuring the accurate collection, analysis, and processing of new business and client data across firm-wide systems.
Consulting
Responsibilities
Collect, analyze, categorize, and process incoming new business data from multiple points of entry to ensure accurate client and matter setup across firm-wide systems
Implement best practices for classifying and managing electronic records across enterprise repositories including NetDocuments (DMS & NDToolKit), Intapp (New Business Intake & Conflicts modules), and Microsoft Office
Analyze and process incoming U.S. and foreign patent prosecution materials to ensure proper classification and entry into MGB and related systems
Enter, update, and maintain data derived from new business intake forms in multiple databases to support regular reporting and firm-wide access to accurate client information
Provide ongoing database maintenance, quality control, and research support to ensure consistency and accuracy of records maintained in firm systems and electronic record programs
Detect patterns of inconsistent data usage and collaborate with firm personnel to promote standardized recordkeeping practices
Assist with documenting current procedures and streamlining processes related to electronic records management
Work closely with attorney support staff to ensure Client Engagement Letters are properly filed in designated physical binders and electronic logs
Partner with the Records Management Team Leader and Chief Innovation Management Officer to support firm-wide initiatives related to records, reporting, and data governance
Serve as backup to New Business Intake and Records teams, ensuring time-sensitive data maintenance and intake requests are completed accurately and on time
Help train staff on best practices related to records governance and new business intake, reinforcing compliance, and reducing risk
Perform additional duties and special projects as assigned to support evolving business and strategic needs of the Firm
Qualification
Required
Minimum of 1+ years of records management or data administration experience
Strong knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint)
Exceptional attention to detail with the ability to maintain a high level of accuracy and low error rates
Strong customer service mindset with experience supporting internal stakeholders such as attorneys and administrative staff
Demonstrated initiative, accountability, and the ability to adapt to changing responsibilities aligned with the firm's strategic goals and work independently with minimal supervision
Strong organizational, analytical, and problem-solving skills with the ability to manage multiple projects and shifting priorities
Excellent verbal and written communication skills; able to interact effectively with individuals at all levels of the Firm
Ability to exercise sound judgment, maintain confidentiality, and use discretion at all times
Ability to adapt to changing job responsibilities based on the strategic goals of the Firm
Willingness and flexibility to work before or after standard business hours when necessary to meet firm requirements
Preferred
Prior experience in records management, preferably in an intellectual property or legal environment
Working knowledge of document management systems (Open Text DM10), SharePoint, and database applications such as MS Access is helpful, but not required
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Familiarity with legal terminology, IP records, and matter lifecycle management is a plus
Familiarity with Boolean search techniques
Associate or bachelor's degree
Benefits
401(k)
Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote)
In-house and external learning and development opportunities
Career Coaching Services
Generous health insurance, mental health and well-being benefits
Company
Marshall, Gerstein & Borun LLP
Marshall, Gerstein & Borun is a legal services company specializing in IP litigation and transaction services.
51-200 employees
H1B Sponsorship
Marshall, Gerstein & Borun LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2023 (1)
Funding
Current Stage
Growth StageLeadership Team
Barbara Javorcic CPA-MBA-CLM
Chief Financial Officer
Michael Motyka
Chief Operating Officer
Recent News
2025-10-07
Company data provided by crunchbase