Global Cellulose Fibers · 2 weeks ago
Administrative Assistant - Mill Manager
Columbus, MS
Full-time
Onsite
Mid, Senior Level
$50K/yr - $65K/yr
5+ years expGlobal Cellulose Fibers is one of the largest softwood pulp producers in the world, located at their Columbus, MS mill. They are seeking an Administrative Assistant to support the Mill Manager by managing office activities, coordinating meetings and events, and ensuring effective communication within the leadership team.
Paper & Forest Products
Responsibilities
Responsible for office activities, coordinating calendars (schedules & appointments), meetings, conference calls, and travel arrangements
Ensures that the mill lead team has appropriate materials for various meetings and events
Assist in preparing presentations for the Mill Manager and other lead team members
Coordinate and facilitate meeting and event scheduling including annual business events, recognition, customer visits, and visitor events
Process expense reports for the Mill Manager and other lead-team members
Manage corporate task tracker entries and activities for mill lead team
Prepare reports and documents as needed for the Mill Manager and other lead team members
Coordinate all mailroom requirements and manage office supplies
Serve as central communications point for Leadership Team
Coordinate and schedule candidate interviews for the mill leadership team
Develop and design internal communications using Canva
Schedule and manage content publishing
Develop and manage agenda, briefing books, and pre-read materials for visit coordination and executive briefing management
Full-service logistics for visiting executives and teams: Calendar and room scheduling, Meal planning and dietary coordination, Tour guide scheduling, Transportation arrangements, Gift procurement and delivery, Site preparation with contract coordination
Mill Wide Meetings (6 per quarter): Calendar management, food coordination, deck support, and door prizes
Mill-Wide Celebration: Caterer coordination, event setup, and gift ordering
Annual Outage Support: Snack and meal logistics (ordering, distribution, t-shirts)
Charitable Drives and Events: Diaper Drive: Coordination and delivery to non-profits, FemHy Packing Event: Setup and pick up coordination
Off-Site Employee Event Logistics: Family Day: Meal Planning, vendor contract, venue management, and day of support, Christmas Party: Venue contracting, insurance, and day of execution
Qualification
Required
Must have excellent PC skills including proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Microsoft Outlook
Excellent time management and prioritization skills required
Must be able to maintain positive relationships will all levels of the organization
Must be able to handle multiple tasks and work in a dynamic environment
Must demonstrate a high level of discretion and confidentiality
Excellent interpersonal skills and communication skills (verbal and written)
Must be able to shift priorities in order to handle a variety of work and changing deadlines
Demonstrated ability to plan and coordinate scheduled meetings and travel arrangements with quality and accuracy
Manage high-visibility events and external partnerships representing the mill to the community
Supports internal culture and morale through detailed and thoughtful employee engagement planning
Ensure executive-level visit execution with precision, reinforcing the mill's reputation for excellence and professionalism
Provide key administrative support functions far exceeding a standard assistant role, often acting as project manager
Able to work independently to meet deadlines with minimum supervision
Preferred
Minimum five years' administrative support experience preferred
Associate degree is preferred
Benefits
Medical, Dental, Life insurance
Flexible Spending Accounts
Short-term and Long-term Disability
401(k) and Company-funded retirement contributions
Paid Time Off
Company
Global Cellulose Fibers
Our GCF business helps customers transform renewable cellulose fibers into essential everyday products.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase