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Nicklaus Children's Health System · 2 weeks ago

Senior Strategic Space Planner

Miami, FL

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Nicklaus Children's Health System is seeking a Senior Strategic Space Planner responsible for leading strategic space planning initiatives and facilities assessments. The role focuses on ensuring efficient use of facilities, supporting organizational growth, and maintaining compliance with regulatory standards through collaboration and proactive decision-making.

Health CareHospital

Hiring Manager

Amy Saldise

Responsibilities

Creates detailed planning reports and analyses to support organizational strategic decision-making, providing data, visuals, and graphics that support strategic initiatives

Develops and maintains comprehensive records of occupancy decisions and planning schedules to facilitate proactive decision-making and support long-term facility growth and timely project execution

Collaborates with teams on site selection and evaluation to enable the strategic placement of facilities

Carefully prepares detailed agendas to ensure productive discussions, schedules, and leads routine Space Planning and Space Planning Committee meetings with a focus on collaboration and strategic decision-making. Prepares and distributes, action-item-focused meeting minutes that clearly outline responsibilities, deadlines, and follow-up tasks to drive accountability and progress

Regularly reviews and updates space planning policies to align with organizational goals and evolving needs

Coordinates space requests and collaborates with key stakeholders to gather input and ensure that space planning aligns with organizational needs and strategic objectives

Leads and coordinates, at times with 3rd party consultants, the development of feasibility studies and programming assessments to determine the most effective use of space for leadership approval

Leads the development of space programs and conceptual layouts for multiple construction and renovation projects, ensuring alignment with organizational goals and future growth as well as functionality

Organizes and coordinates project programming and timely approvals, collaborating with internal stakeholders to define project solutions and ensure alignment with organizational needs

Prepares initial capital project budgets during planning phase and before capital approval to meet established program requirements, quality standards, and timelines

Manages ongoing communications to relevant parties, facilitating clear understanding of progress, updates, and pending decisions

Supports the preparation and evaluation of design Requests for Proposals (RFPs) and Requests for Quotations (RFQs) to ensure program requirements are included

Works with consultants, design teams, project managers, and the sustainability team to ensure that sustainability goals, functional efficiency, NCHS space standards, and budget constraints are accounted for during initial stages of designs

Leads the coordination of existing facility condition evaluations, including interior and exterior spaces, and the building envelope, to inform long-term capital maintenance and planning

Oversees the maintenance and accuracy of as-built drawings, ensuring that life-safety compliance is maintained

Oversees the Facilities Management (FM) systems to ensure operational efficiency and that space utilization data is current and accurate

Uses Revit or AutoCAD to document and validate existing facility layouts, including personnel space assignments and architectural accuracy

Collaborates with department leadership and the Foundation to identify philanthropic opportunities for upcoming projects and provides guidance on potential locations for philanthropy opportunities

Supports the professional development of planning teams by mentoring and providing guidance on best practices in facilities and space planning

Qualification

Healthcare project managementSpace planningProject Management Professional (PMP)AutoCADRevitBudget managementConstruction managementBuilding codes knowledgeHealthcare designAnalytical skillsWritten communicationVerbal communicationLeadership skillsProblem solvingTime management

Required

Master's Degree in Architecture, Engineering, Interior Design, Construction Management or a related field (OR) 10 years of related work experience

More than 10 years of experience in project management and/or healthcare planning and design

4-7 years of experience in healthcare project management

Ability to implement NCHS procedures to ensure safety and security

Well organized with excellent written and verbal communication abilities, and interpersonal and leadership skills

Strong planning, and project management skills with the ability to prioritize multiple competing demands and conflicting goals efficiently to accomplish NCHS objectives and department team goals

Experience developing accurate scope of work, budget estimates, and schedules for projects inclusive of small renovations to large complex projects

Highly skilled at monitoring and managing all aspects of a turnkey project delivery process including construction contracts and delivery strategies

Proficient in Microsoft Office (Word, Excel, PowerPoint) and knowledge of scheduling software

Able to develop plans, designs, and execute multiple large complex construction & renovation projects to meet program requirements, budget, safety, & time constraints

Able to understand design and construction including architectural elements, lighting, electrical, HVAC, construction materials, building systems and construction methodologies

Knowledge of building codes, Life Safety codes, ICRA, AHCHA, FGI Guidelines, ADA requirements, and other regulatory AHJ codes requirements

Knowledge of healthcare evidence-based design and FF&E

Self-motivated, and able to work both independently and collaboratively

Able to provide proactive and timely management during all project phases and for all project resources

Flexibility and availability to work evenings and weekends as necessary

Demonstrated effective problem solving, analytical, and time management skills