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THRIVE SUPPORT SERVICES, INC · 2 weeks ago

People Ops / Talent Development Coordinator

Martinez, CA

Full-time

Onsite

Entry, Mid Level

$26/hr - $32/hr

2+ years exp

THRIVE SUPPORT SERVICES, INC is seeking a People Operations Coordinator to centralize mandatory training schedules, support recruiting efforts, and ensure smooth onboarding for new hires. The role requires organizational, communication, and HR technology skills to maintain compliance and foster a strong talent pipeline.

Hospital & Health Care

Responsibilities

Coordinate mandatory training programs

Maintain the schedule of training required for each department, work with department heads to confirm requirements and deadlines, and ensure sessions are scheduled

Collaborate with internal subject matter- experts to design or update training materials. Training coordinators typically design or develop training programs, set learning objectives, and keep materials current

Organize logistics for training sessions-reserve rooms, arrange virtual meeting links, and track attendance. Training coordinators oversee the execution of programs, plan sessions, and handle logistics

Maintain training records in the learning management system (LMS) and monitor- completion rates; generate compliance reports for HR leadership

Support recruiting and applicant management

Assist Thrives recruiter in screening résumés and scheduling interviews. People Ops coordinators often support recruiting teams by scheduling interviews and preparing offer documentation

Communicate with candidates to confirm interview times, provide directions or virtual meeting- links, and ensure positive candidate experience

Update candidate information in the applicant tracking system and help maintain- recruiting documentation and compliance forms..o Coordinate job fair participation - research appropriate job- fairs or university career events, handle booth reservations, prepare materials and represent Thrive at events. Recruiting coordinators often attend job fairs and community recruitment events

Onboard new employees

Prepare and send new hire paperwork, run background checks, and collect required documents. Onboarding coordinators manage -new hire- paperwork and I-9 verification

Schedule orientation sessions, ensure new hires have equipment and system access, and coordinate with IT and managers to create onboarding plans

Serve as the first point of contact for new hires, answer questions about benefits and policies, and ensure a smooth transition into the organization

HR administration and compliance support

Maintain and update employee records in the HR information system (HRIS)

Assist with benefits enrollment, compliance tracking and policy communication

Prepare reports for HR leadership, support audits, and assist with projects such as open enrollment or performance review cycles

Handle other HR duties as assigned and collaborate with finance, payroll or IT on cross departmental- tasks

Qualification

HRIS proficiencyApplicant Tracking SystemsLearning Management SystemsMicrosoft OfficeRecruiting supportProfessionalismDiscretionTask prioritizationAttention to detailEffective communicationOrganizational ability

Required

Education - a bachelor's degree in human resources, business administration or a related field is preferred; an associate's degree with relevant experience is acceptable

Experience - At least 2-3 years of experience in HR coordination, recruiting support, or training coordination. Experience with applicant tracking systems and learning management systems is desirable

Technical skills - Proficiency in Microsoft Office (particularly Excel/Sheets), familiarity with HRIS/ATS platforms and LMS tools. Basic reporting skills

Soft skills - Strong attention to detail and organizational ability; effective communication across all levels; professionalism and discretion handling sensitive information. Ability to prioritize tasks and manage multiple deadlines

Must have a valid California Driver License

Must have a reliable vehicle

Must be able to pass DOJ fingerprinting/ criminal background check

Must have or be willing to upgrade auto insurance to $100,000-$300,000 bodily injury / liability coverage