Moffitt Cancer Center · 4 weeks ago
FACULTY ADMINISTRATIVE COORDINATOR - Pathology
Tampa, FL
Full-time
Onsite
Mid Level
3+ years expMoffitt Cancer Center is a leading institution in cancer research and treatment, and they are seeking a Faculty Administrative Coordinator to provide comprehensive administrative support to faculty members. The role involves managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations within the department.
Health Care
Responsibilities
Manages multiple complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules
Frequently coordinate internal and external meetings with multiple attendees
Distribute postal mail
Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process)
Coordinate Facilities/IT Environmental Service/Move requests
Generate ad hoc program reporting (i.e Daily Census Report)
Recognizes and establishes priorities and use resourcefulness in the completion of daily tasks and special projects
Professionally offers constructive ideas and suggestions for improved operations
Competent in MS Office suite of software to include capability to create professional level documentation
Perform Clinic Template Change Requests
Record, transcribe and publish quality meeting minutes
Perform Physician Time Survey
Reconcile/Track Faculty PDF account activities
Demonstrate ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines
Ability to manage multi-line phone and triage calls appropriately
Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose e-mails, memos, etc.)
Qualification
Required
High School Diploma or GED required
Minimum three (3) years of administrative support experience in an office setting required
Demonstrates strong communication skills, both verbal & written
Highly motivated and attentive to detail
Requires intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems
Demonstrates attention to detail in producing accurate and high-quality deliverables
Self-motivated with ability to prioritize multiple tasks and multi-task under tight deadline with little oversight
Must be an independent team member that is engaged, proactive, and highly motivated
Preferred
Associate degree preferred
Company
Moffitt Cancer Center
Moffitt Cancer Center are contribute to the prevention and cure of cancer.
5001-10000 employees
H1B Sponsorship
Moffitt Cancer Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (56)
2023 (62)
2022 (56)
2021 (52)
2020 (33)
Funding
Current Stage
Late StageTotal Funding
$0.01MKey Investors
Foundation MedicineMassMutual Foundation
2023-07-31Grant
2023-07-12Grant· $0.01M
Leadership Team
Patrick Hwu
President and CEO
Joanna Weiss
Chief Financial Officer
Recent News
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