Northwestern University · 1 week ago
Administrative Assistant 4
Evanston, IL
Full-time
Onsite
Mid, Senior Level
$58K/yr - $68K/yr
5+ years expNorthwestern University is seeking an Administrative Assistant 4 to coordinate a broad range of administrative processes and activities. The role includes managing databases, budgeting, and HR maintenance, as well as handling complex scheduling and logistics for the department.
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Responsibilities
Documents & Databases Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc
Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives
Processes accounting transfers, appropriation & funding changes, & deposits, & payroll
Completes journal entries
Creates & monitors budget statements
Verifies that charges are accurate & posted to the appropriate account
Reconciles accounts
Resolves discrepancies &/or outstanding encumbrances
Assists in balancing accounts at close of fiscal year
Manages supervisors and department scheduled
Manages complex scheduling arrangements involving multiple parties and conferences, international travel etc
Ensures that all logistics such as speakers, international travel arrangements, venues, catering, technology have been completed
Represents the department, program or project with various levels of personnel both internally and externally managing confidential or critical information
Responds to unanticipated and complex issues
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
5 years of administrative support or other relevant experience required
Preferred
Bachelor's Degree
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-25
Digital Journal
2026-01-23
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