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Mace · 2 weeks ago

Document Control & Administration | Hudson Tunnel Project | New York

New York, NY

Full-time

Hybrid

Senior Level

$80K/yr - $120K/yr

5+ years exp

Mace is a leading project delivery partner involved in the Hudson Tunnel project, aimed at enhancing rail transit capacity and reliability in the Northeast Corridor. The role focuses on overseeing project documentation, coordinating with stakeholders, and ensuring compliance with project standards.

Building MaterialConsultingReal Estate

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Overseeing and maintain comprehensive project documentation in alignment with project standards and protocols

Organizing, classify, and store documents using PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) to ensure accessibility and accuracy

Coordinating with internal and external stakeholders to facilitate document reviews and approvals within a 10-day turnaround

Actively tracking and following up on pending reviews to ensure timely feedback and maintain project momentum

Implementing version control practices to ensure all documents are current, accurate, and meet project requirements

Conducting regular audits and quality checks to maintain document integrity, ensuring compliance with regulatory and project standards

Managing document workflows within PMIS tools, troubleshooting issues, and ensuring all team members are proficient in using relevant software

Providing training and support to team members on document control processes and software usage as needed

Generating and distribute regular document control reports, including status updates on review cycles and outstanding document actions

Maintaining clear communication channels with project teams, offering proactive support to meet document deadlines in an aggressive project schedule

Qualification

PMIS toolsDocument controlAttention to detailCommunication skillsTrainingSupport

Required

5+ years' experience required, preferably within large infrastructure/transit projects

Needs to be proficiency with PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) and Windows-based software

Strong attention to detail and document organization abilities in high-pressure, fast paced environments

Excellent communication and follow-up skills to coordinate with multiple stakeholders and meet project deadlines

Need to have at least five plus years in document control within engineering/construction, preferably on large projects ($500M-$1B)

Company

Mace

Glassdoor4.2

Mace is an international consulting and construction company.

Founded in 1990

London, England, GBR

5001-10000 employees

http://www.macegroup.com

H1B Sponsorship

Mace has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (2)

2024 (2)

2023 (1)

2022 (2)

2021 (1)

2020 (2)