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Utah Valley University · 2 weeks ago

Assistant - HRIS

Orem, UT

Part-time

Onsite

New Grad, Entry Level

$16.14/hr - $18.99/hr

0+ years exp

Utah Valley University is seeking an Assistant - HRIS to join their People & Culture team. This role involves providing essential support to employees, applicants, and the public while managing various HR functions and ensuring smooth operations within the university.

Business DevelopmentEducationFinance

Work & Life Balance

Responsibilities

Responsible for managing incoming calls as well as walk-in traffic from faculty, students, staff and the general public. This includes disseminating information, recording, assisting with general questions, troubleshooting, and routing to the appropriate personnel and/or institutional area. Responsible for processing background checks, and initiating and following through with new hire paperwork and processing

Provide information and assistance to job applicants with respect to the job search and application process; assist applicants with routine questions about job vacancies and application status; refer requests for in-depth job search assistance to talent acquisition team. Follow up with department representatives as necessary to ensure resolution of problems involving incomplete, inaccurate, or non-compliant documentation

Provide general information and assistance for all of human resources and refer complex issues and specific questions to subject matter experts SME

Maintain and update UVHire, Background Check, and I-9 information in the HRIS system to ensure proper recording, routing, retention, storage and/or disposition of all documents received by the center, in accordance with established policies and procedural guidelines. Assist various HR areas with special projects or events as assigned. Perform miscellaneous job-related duties as assigned

Qualification

Human resources knowledgeData management skillsMicrosoft ExcelCustomer service skillsRecords maintenance skillsVerbal communicationWritten communicationTeamworkConfidentiality

Required

High school diploma or equivalent, plus six months of relevant experience

Knowledge of human resources processes, procedures, and documentation, as applicable to a public institution

Knowledge of legal requirements for the acquisition and retention of employment and/or contract data and documentation

Knowledge of general office etiquette to maintain a professional environment

Knowledge of computer software applications and data input, including Microsoft Excel, Outlook, calendaring and Word

Working knowledge of automated job application systems and procedures

Excellent verbal and written communication skills in order to interact professionally and effectively with a wide range of individuals in a diverse University community

Excellent customer service skills

Data management and tracking skills

Records maintenance skills

Skills in the use of personal computers and related software applications

Ability to maintain composure in stressful and busy situations

Ability to maintain high accuracy and work quality standards

Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues

Ability to use independent judgment and to manage and impart confidential information

Ability to work effectively in a team environment

Ability to organize and manage workload effectively in order to meet deadlines despite competing demands for time and resources

Ability to follow verbal and written procedures and instructions

Demonstrated ability to maintain confidentiality