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Hoffman Construction Company · 2 weeks ago

Training & Development Admin Assistant

5500 Meadows Road, Suite 500, Lake Oswego, OR, 97035, US

Full-time

Onsite

Entry Level

2+ years exp

Hoffman Construction is a forward-thinking builder specializing in sustainable projects. The Administrative Assistant will support the Talent Development function by managing logistics, coordinating materials, and assisting with training programs and development initiatives.

Real Estate

No H1B

Responsibilities

Manage calendars, schedule meetings, and coordinate training sessions

Prepare, format, and proofread training materials for accuracy and clarity

Perform data entry and tracking for attendance, completion, and certifications

Support management of email inboxes

Complete team expense reports with accuracy and timeliness

Upload courses, assessments, and resources into the LMS

Enroll participants, troubleshoot access issues, and manage permissions

Generate and distribute completion reports and dashboards

Conduct quality checks on materials and LMS entries for accuracy

Organize and distribute digital and physical training materials

Maintain version control and ensure timely updates

Perform video editing for training content

Arrange logistics for in-person and virtual training sessions

Send invitations, reminders, and follow-up communications

Ensure participants receive pre-work and post-session resources

Qualification

Microsoft Office 365Learning Management System (LMS)Video editing toolsProject management toolsCustomer service mindsetAttention to detailOrganizational skillsCommunication skillsTime-management skillsTeam playerProblem-solving abilities

Required

High School Diploma or GED required

2+ years in administrative support, preferably in HR or Learning & Development

Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams) and have a general understanding of working within a computer network

Preference given to experience with LMS platforms and video editing tools

Familiarity with Smartsheet or similar project management tools

Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership

Strong attention to detail and organizational skills

Excellent written and oral communication skills with an ability to develop strong interpersonal relationships

Excellent time-management skills and ability to multi-task and prioritize work with shifting priorities

Ability to work well in a large professional setting. Patience and professionalism are essential

Preferred

Strong problem-solving and critical thinking abilities

High level of adaptability and flexibility in a fast-paced environment

Customer service mindset with a focus on positive participant experience

Ability to maintain confidentiality and handle sensitive information

Proactive approach to anticipating needs and improving processes

Benefits

Competitive pay and advancement opportunities

Ongoing professional training and development

Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.