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Hermès · 13 hours ago

Administrative & Office Coordinator

Miami, FL

Full-time

Onsite

Entry, Mid Level

$80K/yr - $92K/yr

Hermès is a renowned independent, family-owned French house dedicated to creating high-quality objects. The Administrative & Office Coordinator will ensure efficient day-to-day operations of the office, providing essential support to various departments and managing multiple priorities to foster collaboration across teams.

Consumer GoodsFashionHome DecorJewelryLifestyleManufacturing

Responsibilities

Oversee daily office operations and address employee needs, including IT equipment (with consultants), printers, supplies, workspace setup, and maintenance

Manage and process all office-related invoices and bills, ensuring timely payments and accurate record-keeping in coordination with finance and relevant vendors

Manage office supply inventory (including stock room) and coordinate with service providers (e.g., cleaning, water delivery)

Handle all correspondence, including emails, mail, packages, and deliveries

Answer and direct calls from the main office line

Maintain a clean, organized workspace aligned with brand standards

Provide comprehensive support to the Managing Director, including calendar management, coordination of market visits, HQ and client meetings, preparation of presentations, and execution of ad hoc projects

Organize and manage travel arrangements / agenda for the Managing Director and team members, including flight and hotel bookings for group travel, corporate meetings, and key industry events (e.g., International Meeting, TFWA, BA Conference)

Handle expense reporting and reimbursement processes efficiently and in a timely manner

Organize logistics for training events, including venues, travel, accommodations, and on-site needs

Coordinate with venue staff on schedules, room setup, AV, and catering

Support execution of seminars and workshops, ensuring smooth setup and material distribution

Prepare training materials, badges, certificates, and delegate kits

Track RSVPs and maintain attendance records

Maintain inventory of training materials, stationery, and branded items at the Miami office

Coordinate material orders and shipments, including international deliveries

Update training decks and memo cards from HQ

Manage Beauty Advisor grooming standards and related shipments

Support with recruitment processes: interview coordination, and candidate communication

Handle onboarding and offboarding: verify right-to-work documentation, design induction programs, and monitor delivery

Support onboarding by preparing welcome kits and ensuring new hires have necessary equipment

Coordinate training and development initiatives, maintain records, and manage evaluation and payments

Take part to the office life by organizing office events, gatherings and team building and support the MD with internal communication

Qualification

Event CoordinationInventory ManagementAdministrative SupportCalendar ManagementExpense ReportingProactive ApproachComputer ProficiencyCollaborationOrganizational SkillsConfidentiality

Required

Detail-oriented and dependable Office Assistant

Strong commitment to supporting daily operations

Skilled in administrative support, event coordination, inventory management, and front-office responsibilities

Proactive approach

Excellent organizational skills

Collaborative spirit that contributes to a positive and efficient office environment

High level of confidentiality

Proficiency in computer tools (Word, Excel, PowerPoint)

Benefits

Commission and bonus incentives based on sales performance

Medical, Dental, Vision

Life Insurance and Disability

Paid time off (15 vacation days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)

Paid Parental Leave and Transition Time

401(k) and Roth Retirement Plan with company matching and profit sharing

Various voluntary benefits (e.g., flexible spending accounts, fitness reimbursement, voluntary life insurance)

Product discount and EAP resources

Access to Calm App, Health Advocate, Family Building Support, and more!

Company

Hermès

Glassdoor4.0

A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs more than 16,600 people worldwide.

Founded in 1837