International Foundation of Employee Benefit Plans (IFEBP) · 15 hours ago
Program Coordinator
Brookfield, WI
Full-time
Hybrid
Mid Level
$20.42/hr - $20.42/hr
3+ years expThe International Foundation of Employee Benefit Plans (IFEBP) is North America’s largest membership organization for those who work with employee benefit plans. The Program Coordinator will work collaboratively with program directors and other departments to coordinate the promotion, creation, and delivery of educational materials for various programs and conferences.
Human Resources
Responsibilities
Collaborates with program directors and meeting managers to coordinate and create meeting materials for conferences, courses, contract programs and webcasts
Works collaboratively to support departments including Marketing, Continuing Education (CE), Graphics, LLC, and Printing to meet the individual requirements of the program while assuring the timelines are maintained for the program
Inputs conference/course details (dates, locations, speakers, titles, etc.) into CRM/UX8, and runs various reports to confirm event details and prepare conference-related attendee materials including brochures, program pages, etc
Coordinates and schedules internal meetings related to the conferences, courses, contract programs and webcasts; prepares pre-meeting, tie-down and debrief meeting summaries
Occasionally works with registrants to help them access program materials, or answer questions to help them determine if a specific program is appropriate for their needs
Communicates and manages speaker/instructor schedules, biographies, hotel accommodations, travel insurance, PowerPoint presentations, reimbursements, timelines, etc
Prepares and creates materials and meeting agendas for program planning meetings; this may include pulling reports, compiling data points, brochures and research, and polling committee members for availability
Inputs and organizes meeting generated data into reports and summaries for governance committees
Compiles evaluation and attendance data in internal data program and generates internal database reports
Creates and inputs program materials and information into an app for each program
Schedules conference calls for program directors with speakers and panels based on program needs
Critically proofs and reviews marketing materials, e-mails, brochures, inserts, etc
Provides administrative and clerical support to program directors as needed
Qualification
Required
Advanced administrative skills with at least 3 years' experience in an administrative capacity (or similar role) is required
Possess exemplary written and verbal communication skills
Be very organized, detail oriented, attentive to timelines in order to effectively prioritize and execute multiple projects simultaneously in a fast-paced, deadline-driven environment
Demonstrate a strong proficiency of the Microsoft Office suite
Have prior successful experience in accurate database entry (CRM, or similar)
Be able to collaborate effectively with cross-functional teams using excellent judgement and diplomacy in order to achieve project objectives and deadlines
Be an excellent individual contributor, as well as a teammate that fosters a cohesive and productive work environment
Be willing and able to work additional (“overtime”) hours as needed during peak times. Generally, this may be the 2-3 weeks leading up to an assigned conference or event
Preferred
An Associate's Degree in meeting management, hospitality, business, or related field is preferred
Benefits
Medical
Dental
Vision
STD/LTD
Life and AD&D Coverage
Long Term Care
Accident
Hospital Indemnity
Critical Illness Coverage
401k Thrift Plan
Pension Retirement Plan
Company
International Foundation of Employee Benefit Plans (IFEBP)
The International Foundation of Employee Benefit Plans is a nonprofit organization, dedicated to providing the diverse employee benefits community with objective, solution-oriented education, research and information.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Michael Wilson
CEO
Terry Davidson, CEBS
Chief Executive Officer
Recent News
bloomberglaw.com
2025-10-28
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