KARL STORZ North America · 15 hours ago
Executive Assistant, Compliance
El Segundo, CA
Full-time
Onsite
Senior Level
7+ years expKARL STORZ North America is seeking an Executive Assistant to provide administrative support for its executives. The role involves managing schedules, travel arrangements, and correspondence, while ensuring confidentiality and effective communication within the department.
Responsibilities
The primary responsibility of this position is to provide executive administrative support for assigned Executive(s) in accomplishing their goals and objectives through an understanding of the Executive’s department and team operations, culture, and policies and procedures as follows:
Handling various administrative duties to support and enhance efficient office and department operations
Managing complex scheduling logistics, extensive calendar management, and sending reminders to facilitate productivity of Executive(s)
Managing, coordinating, and arranging travel and travel-related arrangements, including lodging, transportation, and meal coordination for the Executive (s)
Preparing and filing expense reports for the Executive(s), and managing the department’s purchase order process and processing of invoices
Creating, editing, and proofreading emails, memos, correspondence, spreadsheets, and other written material to facilitate Executive effectiveness while ensuring accuracy, neatness, proper spelling, punctuation and grammar, and improving readability and clarity
Maintaining professionalism and strict confidentiality with all information and materials, including when asked to transcribe dictation of a technical or highly confidential nature
Provide program management oversight for Executive(s) and department(s) to ensure deadlines are met
Assisting in planning meetings (live, videoconference and conference calls) and developing agendas
Assisting in departmental effectiveness including ordering equipment and supplies for the department, handling catering orders, organizing department events, and supporting travel and expense requests
Developing and maintaining an understanding of KARL STORZ business activities, including organization, workflow and operations
Assisting with and collaborating in the development of department specific materials on behalf of Executive(s) including companywide or functionally specific policies, processes, programs and/or training
Using discretion in answering and screening email and telephone calls, including responding to or routing inquiries to the appropriate personnel or department as applicable
Bringing to management’s attention matters of major importance
Providing periodic and short-term relief to other Executive Assistants; Collaborating with business partners at all levels, both locally and globally, including other Executive Administrators and Executives within KARL STORZ
Other duties as assigned
Qualification
Required
7 years minimum, related experience as an Assistant to Executives or C-level leaders
AA degree
Proficient in Microsoft Suite including Word, Excel, Power Point with the ability to learn new job-related systems and software
Demonstrated ability to work diplomatically with different personalities among upper management and employees at all levels
Detail-oriented problem solver with experience in program management activities
Demonstrated ability to manage multiple priorities and projects with excellent follow-through to meet deadlines
Superior common sense, judgment, pragmatism, tact, diplomacy and professionalism
Exceptional organizational, analytical and interpersonal skills
Expert presentation and written and verbal communication skills
Ability to work in a team-oriented environment and be flexible, adaptable and responsive to colleagues at all levels
Ability to work with external vendors, executives, senior management and support staff on matters of concern to Executive(s) and/or department
Ability to type accurately using standard business vocabulary and grammar
Ability to handle conflict appropriately
Ability to discern when to escalate issues upward and when to make appropriate decisions
Ability to contribute a fun and creative approach to team activities and morale
Preferred
5+ BA
BA degree + 5 years experience
Company
KARL STORZ North America
KARL STORZ North America is a leader in endoscopic technology and imaging solutions across virtually all surgical specialties.
1001-5000 employees
H1B Sponsorship
KARL STORZ North America has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (14)
2022 (6)
2021 (8)
2020 (10)
Funding
Current Stage
Late StageLeadership Team
Bethany Kucera
Senior Human Resources Business Partner
Eric Allen, SHRM-CP
Human Resources Business Partner
Company data provided by crunchbase