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Hoffman Construction Company · 2 weeks ago

Training & Development Admin Assistant

Lake Oswego, OR

Full-time

Onsite

Entry Level

$50K/yr - $60K/yr

2+ years exp

Hoffman Construction Company is a leading builder specializing in sustainable projects across various sectors. The Training & Development Admin Assistant will support the Talent Development function by managing logistics for training programs and ensuring the smooth execution of development initiatives.

Real Estate

No H1B

Responsibilities

Manage calendars, schedule meetings, and coordinate training sessions

Prepare, format, and proofread training materials for accuracy and clarity

Perform data entry and tracking for attendance, completion, and certifications

Support management of email inboxes

Complete team expense reports with accuracy and timeliness

Upload courses, assessments, and resources into the LMS

Enroll participants, troubleshoot access issues, and manage permissions

Generate and distribute completion reports and dashboards

Conduct quality checks on materials and LMS entries for accuracy

Organize and distribute digital and physical training materials

Maintain version control and ensure timely updates

Perform video editing for training content

Arrange logistics for in-person and virtual training sessions

Send invitations, reminders, and follow-up communications

Ensure participants receive pre-work and post-session resources

Qualification

Microsoft Office 365Learning Management System (LMS)Video editing toolsProject management toolsCustomer service mindsetAttention to detailOrganizational skillsWritten communicationOral communicationTime-management skillsProblem-solving abilities

Required

High School Diploma or GED required

2+ years in administrative support, preferably in HR or Learning & Development

Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams) and have a general understanding of working within a computer network

Preference given to experience with LMS platforms and video editing tools

Familiarity with Smartsheet or similar project management tools

Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership

Strong attention to detail and organizational skills

Excellent written and oral communication skills with an ability to develop strong interpersonal relationships

Excellent time-management skills and ability to multi-task and prioritize work with shifting priorities

Ability to work well in a large professional setting. Patience and professionalism are essential

Must be able to work outdoors in varying weather conditions and on active construction sites

Must be able to climb stairs, to ascend and descend ladders, scaffold, inspect confined or underground spaces

Must be able to safely operate a vehicle with a valid driver's license

Must have the ability to lift or manipulate fifty pounds to a height of three feet and carry or push it 50-100 feet

Must be able to physically access all areas and levels of construction site for work progress review

Work schedule must be flexible to allow for extended hours or off-shift work to accommodate changing construction schedule and sequences

Must use independent judgment, organizational and critical thinking skills to determine best method to accomplish desired results

Preferred

Strong problem-solving and critical thinking abilities

High level of adaptability and flexibility in a fast-paced environment

Customer service mindset with a focus on positive participant experience

Ability to maintain confidentiality and handle sensitive information

Proactive approach to anticipating needs and improving processes

Benefits

Competitive pay and advancement opportunities

Ongoing professional training and development

Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.